Permit Coordinator Low-Rise Residential Construction

JOB TITLE: Permit Coordinator Low-Rise Residential Construction

Location: Ottawa

Build whats next at Minto

Working at Minto means being part of something biggerwhere your career is built on purpose progress and possibility. Here employees arent just valuedtheyre celebrated through peer-to-peer recognition team events and a culture that feels like family while honouring every individuals voice.

From day one weve got you covered

From your very first day at Minto youll have access to a rewarding and supportive package designed to help you thrive:

• Competitive compensation with performance-based annual bonus
• Comprehensive benefits starting on day oneincluding unlimited physiotherapy 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service and parental leave
• RRSP matching program and paid time off program to support your future and recharge
• Peer-to-peer recognition platform that celebrates your contributions
• Professional development and learning support to fuel your growth
• Exciting career paths across a dynamic and purpose-driven organization

Your place in our story

The Permit Coordinator plays a critical role in supporting the Construction team by managing the end-to-end process of building permit applications ensuring compliance with municipal and provincial regulations and facilitating communication between internal departments site teams and external agencies. This role ensures timely acquisition of permits to align with construction schedules and supports the broader goal of operational efficiency and regulatory compliance.

Heres how youll contribute

Permit Management & Tracking

• Prioritize prepare submit and track building permit applications across various municipalities.
• Maintain a detailed log of permit statuses timelines and associated documentation.
• Coordinate with municipal departments to resolve application issues and expedite approvals.

Documentation & Compliance

• Assist in the registration and issuance of Tarion enrollments as required.
• Ensure all permit-related documentation is complete accurate and compliant with the Ontario Building Code and other applicable laws.
• Maintain digital and physical records of all permit submissions and approvals.

Liaison & Coordination

• Act as a liaison between the office construction sites and municipal authorities.
• Support communication between internal departments (e.g. construction design warranty) and external stakeholders (e.g. engineers city officials).
• Coordinate with site teams to ensure permit timelines are understood and met.

Administrative Support

• Assist with the posting of plans and permits on-site and in office systems.
• Support the preparation of reports and summaries related to permit activity.
• Attend construction and planning meetings to provide updates on permit status.

What you bring to the team

Heres what will help you stand out. And even if you dont tick every boxwe believe in your potential and are here to support your growth.

• Strong working knowledge of the Ontario Building Code and municipal zoning by-laws.
• Ability to read and interpret construction plans site plans and architectural drawings.
• Knowledge of Newstar is an asset.
• Ability to work in Microsoft Excel for tracking and reporting.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Strong attention to detail and accuracy in documentation.
• Effective conflict resolution and communication skills to manage stakeholder expectations.

Preferred Qualifications

• Diploma or degree in Construction Management Architectural Technology or equivalent demonstrated skillset.
• 13 years of experience in a similar role within the residential construction industry.
• Familiarity with municipal permitting processes in Ontario.
• Valid Ontario drivers license.

Ready to build your future with us

Whether youre just starting out or looking to take the next step Minto offers the mentorship resources and opportunities to grow a meaningful career. With competitive rewards and a strong commitment to well-being we empower you to thriveprofessionally and personally.

Join a team where your growth purpose and potential are celebrated. Lets create something meaningfultogether.

About Minto

Our mission to build vibrant communities begins with the people who make it all possibleour employees. Named one of Canadas Best Managed Companies were proud of our 70-year legacy and dedicated to delivering moremore growth more purpose and more impactfor our employees homeowners residents and the neighbourhoods we serve.

Minto is an equal opportunity employer committed to cultivating an inclusive and accessible workplace. We strive to build a team that reflects the diverse communities we serve including individuals with disabilities. If you require accommodation or support at any stage of the recruitment and selection process well work with you to ensure your needs are met. To request accommodation please contact us at