Office Supervisor Immunization Clinic Health Department

Salt Lake CountyA career with a purpose in the community you love!

Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community please keep reading.

What it is like to work here:

At Salt Lake County our culture is woven into all aspects of our work and our employees lives from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment we appreciate employees through great benefits a healthy work-life balance and room to grow and develop.

Surround yourself with:

Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place. Its our heart and service that bring us together.

We encourage a work-life balance:

Working for Salt Lake County is more than just a paycheck. A career with /Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays up to 24 vacation days 12 sick days and one personal day every year.

Additional Benefits include:

• Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution
• Medical coverage including a 100% county-paid premium option Dental and Vision coverage including coverage for adult designees
• Health Savings account with a county contribution up to $1200/year Flexible Spending Account
• 100% county-paid Long-Term Disability and Short-Term Disability option
• Professional Development including professional membership fees paid
• Tuition Reimbursement
• Plus: On-site medical clinic and gym; pet insurance auto and home insurance and discounts at County facilities.

For Benefits information Click HERE

To estimate how much your pay and benefits could be worth use our Total Rewards Estimator

JOB SUMMARY

Provides administrative support for division leadership. Supervises administrative support staff and oversees special projects.

MINIMUM QUALIFICATIONS

Four (4) years of closely related experience; OR an equivalent combination of related education and experience.

Preference may be given to applicants with supervisory experience.

Preference may be give to applicants who are Bilingual in English and Spanish and requires reading writing and speaking both English and Spanish fluently.

A valid Drivers License accepted by the State of Utah is required at the time of hire. A valid Drivers License issued by the State of Utah must be obtained within six (6) months of hire to operate a County vehicle.

Due to the nature of this position the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.

Due to the nature of this role vaccination or proof of vaccination may be required.

ESSENTIAL FUNCTIONS

• Provides support and training to division-wide support staff on various topics.
• Supervises staff which includes hiring orienting training assigning and reviewing work performance annual work performance appraisals and discipline.
• Creates maintains and organizes reports responds to correspondence and provides program support.
• Provides customer service by answering phones greeting visitors relaying messages and distributing forms documentation and information.
• Collects researches analyzes and organizes materials and information for special projects and reports.
• May process GRAMA Records Requests and supervise the archiving of division records.
• May prepare and maintain reports and financial records.
• May supervise personnel action workflow and payroll coordination functions.
• May process travel to include completing the initial travel request forms and where appropriate making hotel reservations airline reservations and car rental reservations.
• May monitor and coordinate building and office equipment maintenance.

KNOWLEDGE SKILLS AND ABILITIES (KSA)

Knowledge of:

• Supervisory techniques
• County policies and procedures
• Advanced word processing and spreadsheet software applications
• Record and report preparation maintenance archiving and filing
• Computer software related to job-specific duties
• Business English and mathematics
• Basic accounting principles
• Professional telephone and customer service etiquette
• Effective planning and decision-making techniques

Skills and Abilities to:

• Prepare various documents and forms
• Maintain accuracy and organization in recordkeeping
• Work both independently and in a team environment
• Supervise and mentor staff
• Communicate effectively verbally and in writing
• Exercise discretion and confidentiality
• Organize workloads and prioritize tasks to adhere to deadlines
• Interpret and apply policies and procedures
• Follow verbal and written procedures and instructions
• Operate standard office equipment

Work schedule is Monday through Friday 8:00 AM to 5:00 PM with rotating Wednesday 9:30 AM to 6:00 PM. This position may supervisor multiple locations including South Main Public Health Center located at 3690 S. Main Street South Salt Lake and Ellis Shipp Public Health Center located at 4535 S. 5600 West West Valley City.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work duties are typically performed in a general office setting.