Travel & Directives Coordinator

Note: This position is open only to current employees of the City of New York serving in a permanent (not provisional) civil service title of Clerical Associate. Please clearly indicate your permanent civil service title on your resume and cover letter.

The New York City Comptrollers Office works to promote the financial health integrity and effectiveness of New York City government in order to strengthen trust secure a thriving future for all New Yorkers and build a more just equitable and resilient city. Led by an independently elected citywide official the comptrollers office provides checks and balances needed to hold City government accountable for budgeting wisely investing responsibly operating efficiently acting fairly living up to its obligations and promises and paying attention to the long-term challenges we face together.

The Bureau of Administration is committed to delivering strategic support services to strengthen and empower Office of the New York City Comptroller employees as they work toward ensuring the Citys fiscal health. We provide service and support in a manner that promotes communication transparency and collaboration. These services include Human Resources Procurement Payment Facilities Management and Budget Management.

The Travel & Directive Coordinator will report directly to the Accounts Payable Unit Chief. Under the supervision of the Unit Chief the Travel and Directives Coordinator will complete Directive 6 review and process reconciliations ensuring the agency adheres to NYC rules and regulations and Comptrollers Office Directives.

Travel & Directives Coordinators responsibilities include but are not limited to the following:

-Coordinate all aspects of domestic and international travel for Agency employees this includes booking flights and hotel lodging.
-Ensure all travel arrangements comply with the Comptrollers Office internal policies and Comptrollers Directive 6.
-Provide assistance with emergency travel needs including changes cancellations and urgent last-minute bookings.
-Maintain clear and consistent communication with employees to coordinate travel and address any questions concerns or issues that may arise.
-Respond promptly to phone calls emails and other messages related to travel arrangements or updates.
-Offer real-time support to travelers experiencing disruptions delays or unexpected situations.
-Keep accurate records of all travel arrangements including itineraries receipts and documentation needed for reimbursements or reporting.
-Collect all necessary financial documentation from travelers upon their return; review reimbursement requests for Directive 6 compliance and voucher payment in FMS (Financial Management System).
-Generate and submit relevant travel-related reports as required.
-Review and approve Directive 6 procurement requests (other than travel).
-Conduct monthly Travel Card reconciliations for payment processing.
-Review sub-imprest fund & miscellaneous requests to ensure compliance with Directive 3 & 6.
-Manage MetroCard Inventory and Distribution.
-Perform other job duties as directed.

Note: This position is open only to current employees of the City of New York serving in a permanent (not provisional) civil service title of Clerical Associate. Please clearly indicate your permanent civil service title on your resume and cover letter.

CLERICAL ASSOCIATE - 10251

Qualifications :

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time