Administrator
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Job Location:
Livermore, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
We have an opening for an Administrator to support multiples areas of the Security Organization in support of business operations and activities strategically supporting workforce goals and coordinating hiring activities. In addition to being well-organized and methodical your strong organizational and communications skills will be needed to interact with a variety of personnel. This position is in the Security Organization.
- Assess business operational and/or organizational requirements and deliverables and apply general knowledge of policies procedures methods and practices propose improvements and implement approved actions.
- Assist in the development of and capture new and improved business and administrative practices.
- Assess interpret identify solutions and ensure resolution of tasks and inquiries using knowledge of the area supported; determine and execute appropriate administrative processes.
- Represent organizational administration and coordination of hiring on-boarding and off-boarding internal and external hires scholars and supplemental labor workforce personnel.
- Coordinate job postings distribute resumes schedule interviews provide information to job applicants prepare hire packages verify security clearances coordinate internal transfers and on-boarding/off-boarding actions and processes.
- Ensure adherence with organizational institutional and U.S. Department of Energy document management and retention records requirements. Assist in the development and ongoing adherence of organizational methods and practices.
- Serve as a resource through sharing skills and knowledge with others; may provide training and mentoring to others as needed.
- Perform other duties as assigned
Qualifications :
- Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. Citizenship.
- Experience researching interpreting and applying relevant policies and procedures coordinating and prioritizing business and operational activities and assisting in the development of administrative and operational practices.
- Basic knowledge and understanding of recruitment support processes facilitating the coordination of hire packages and of basic Human Resources principles and compliance requirements related to personnel administration (FLSA ADA EEO etc.).
- Effective interpersonal skills with the ability to build productive business relationships and handle sensitive and confidential issues with tact discretion and mature judgment; ability to effectively deal with difficult situations and personnel.
- Ability to work independently and make decisions with minimal guidance and to work well within an administrative and multi-disciplinary team.
- Experience working under limited supervision to prioritize multiple tasks and meet critical deadlines while demonstrating flexibility attention to detail discretion and accuracy.
- Knowledge of automated business tools/technologies/ techniques and specialized applications. Knowledgeable of various computer software applications (e.g. Microsoft Word PowerPoint and Excel Microsoft Teams Outlook Webex Adobe Acrobat).
Qualifications We Desire
- Working knowledge of LLNSs policies and procedures.
- Knowledge of LLNs hiring processes and procedures.
- Experience working with Smart Recruiter LAPIS and other LLNL administrative software and platforms.
Additional Information :
#LI-Onsite
Position Information
This is a Career Indefinite position open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory
- Included in 2025 Best Places to Work by Glassdoor!
- Flexible Benefits Package
- 401(k)
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules (*depending on project needs)
- Our values - visit Clearance
This position requires a Department of Energy (DOE) Q-level clearance. If you are selected we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
Wireless and Medical Devices
Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.
If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.
How to identify fake job advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under Find Your Job of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent we strongly recommend you do not respond.
To learn more about recruitment scams: Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.
Reasonable Accommodation
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California Privacy Notice
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Remote Work :
No
Employment Type :
Full-time
Key Skills
- Hadoop
- Microsoft Windows Server
- Windows
- Apache
- Linux
- SAN
- Shell Scripting
- System Administration
- Administrative Experience
- Scripting
- Oracle
- Troubleshooting
About Company
Join us and make YOUR mark on the World!Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG idea ... View more
