R109 SENIOR PROCUREMENT OFFICER

SR. PROCUREMENT OFFICER

Job purpose:

To coordinate and execute various procurement strategic sourcing & category

management activities & processes pertaining to strategic sourcing and category

management related tasks tendering and contracts administration supplier performance

management and contract management according to the internal policies &procedures

and in close coordination with internal and external stakeholders and under the

supervision of Procurement management hierarchy.

Key accountabilities:

1. Strategic Sourcing:

• Study and support to prepare demand analysis report by conducting analysis on

various historical procurement data and future procurement annual plans compute

each category's baseline spends & the current sourcing process and draft the TCO

model in order to generate the baseline for fact-based strategic sourcing effort.

• develop supply analysis reports draft by assessing & analyzing the global & local

supply market identifying potential suppliers based on specific criteria and generate

supplier portfolio in order to establish an open & competitive environment to source

for each category.

• Support in the preparation of category's sourcing strategy by analyzing the supply

& demand analysis reports and assess the potential sourcing risks & savings to

come up with improvement plans to captures the full potential and aligned to

department's objectives.

• Manage the tendering process formalities from start to end including the preparation

administration tender evaluation contract drafting and negotiation full

compliance with QAPCO internal policies and procedures.

• Track and facilitate the execution of implementation plan activities to ensure the

realization of the strategies & plans and that cost savings are sustained or improved

over time when there is a change from existing to new suppliers or when there is

new ways of working with existing suppliers.

2. Supplier Management

• Facilitate and coordinate the supplier registration & pre-qualification activities

between the end users and supplier such as activities to shortlist suppliers based

on established registration & prequalification criteria and engaging with supplier

community in order to attract qualified suppliers and to ensure the proper

administration of suppliers within the department & QAPCO as a whole.

• Analyse and assign supplier segmentation by reviewing against set criteria and

support in maintaining the segmentation database so that appropriate efforts can be

channeled to the respective suppliers based on their segmentation (e.g. strategic

preferred transactional supplier).

• Implement and track supplier performance management processes & activities by

conducting the supplier performance evaluation determining the course of action

post the evaluation and compiling supplier rating & recommendation in order to drive

supplier improvements to support QAPCO's business operations.

3. Contracts Management

• Administer and facilitate the contracts management activities & processes pertaining

to contract administration compliance management claim management and

contract closure in order to ensure suppliers perform &deliver their items I services

as per the contract and to safeguard QAPCO's interests and reputation.

4. Business Stakeholders Support

• Provide timely supply market insights data & knowledge and internal I external

analysis to business stakeholders as well as providing potential sequences from

current & future impactful events in supporting engagement with business

stakeholders to stay informed and assist in decision making.

5. SAP and a-procurement

• Fully utilize the ERP systems and e-procurement platform in all activities relating to

tendering and price enquiry PO and contracts establishment and amendments

invoice monitoring expediting and all other related works.

• Maximize the implementation of SAP Ariba a-procurement platform in tendering and

Price enquiry process whenever applicable.

• Fully utilize reporting systems applied and apply data sharing and updating in shared

space.

6. Policies Systems Processes & Procedures

• Provide inputs and implement departmental policies systems and procedure so that

all relevant procedural/legislative requirements fulfilled while delivering a quality

cost-effective service.

7. Quality Health Safety & Environment

• Ensure compliance to all relevant quality health safety and environmental

management procedures and controls within a defined area of activity to guarantee

employee safety compliance delivery of high-quality products/service and a

responsible environmental attitude.

8. Statement and Reports

• Prepare departmental statements and reports timely and accurately to meet QAPCO

and department requirements policies and standards.

9. Related Assignments

• Perform other related duties or assignments as directed .

Qualifications experience & skills:

Minimum Qualifications:

• Bachelor's degree in Engineering (for MRO and Chemical groups) or Business

Administration for other related groups.

Minimum Experience:

• 10-15 years' experience in related areas preferably in Oil & Gas or Petrochemical

industry.

• Hands-on operations and I or production experience in the same industry is desirable.

Job-Specific Skills (Generic I Technical):

• Fluent in both written and spoken English.

• Computer literate.

Communications & working relationships:

Internal:

• Finance.

• Various user departments for clarifying requirements.

External:

• Existing & potential suppliers I vendors I contractors.

Context work environment & decision-making authority:

Key decisions having significant impact on the Strategic Sourcing &Category Management

Department are referred to the Line manager for approval before implementation.

• The job holder exercises financial and non-financial authority as per the level established

by the QAPCO management and stipulated in the TOFA.