Junior Document Controller

Our Infrastructure team are seeking experienced an Document Controller to be responsible for the overall management of documentation in line with industry compliance standards while supporting the Project management team. To provide comprehensive support in the management control and analysis of property-related documents and data.

This role will ensure best practice in information management document control and business intelligence within the Property & Estates division. The postholder will be responsible for maintaining digital records overseeing document workflows and developing data-driven insights to support operational and strategic decision-making.

Key Responsibilities

• Responsible for facilitating documentation production (i.e technical reports monthly progress reports meeting minutes meeting agendas drawings photographs consultant reports).
• Responsible for specifying document types and formats and in producing and controlling their quality.
• Manage and maintain the Property Departments Resource Hub SharePoint site ensuring accessibility security and efficient document storage.
• Support the migration and development of designated Team SharePoint sites as part of digital transformation projects.
• Conduct regular reviews to ensure compliance with document control policies and retention/disposal requirements.
• Responsible for the design or revision of documentation training materials and/or procedures which are used to communicate complicated information and concepts utilizing an appropriate blend of text diagrammatic and pictorial content for the intended users.
• Creation review revision and formatting of controlled documents and procedures.
• Control of management system content continuous improvement and revision cycles.
• Preparation of training and induction materials pertaining to the development and management of controlled documents.
• Induction training and coaching of personnel in the preparation and management of controlled documents.
• Preparation of diagrams and process maps that can be included within controlled documents to illustrate step by step processes and/or workflow.
• Responsible for ad-hoc duties/projects when required.
• Excellent communication skills especially dealing with Stakeholders/clients.

• Lead quality assurance for data structures and reporting outputs.
• Assist in planning analysis design and implementation of business intelligence frameworks for Property & Estates.
• Support compliance with information-based legislation (e.g. Data Protection Act Freedom of Information Act).

Qualifications :

• 2 years of experience in document management and control preferably in the construction/engineering/pharma/consultancy industry.
• Extensive knowledge and experience with Electronic Document management systems (Aconex or similar) MS office suite Power Bi.
• Experience in monitoring various document control processes and assurance.
• Knowledge of quality management and process improvement practices again preferable within the construction sector.

Skills

• Fully proficient in Microsoft Word Excel PowerPoint and management of databases
• Documentation skills and strong focus on detail
• Good verbal and written communications skills including ability to present information in a clear and concise format
• Demonstrated ability to work effectively on own initiative set priorities and work within required time lines
• Well-developed interpersonal skills with a willingness and capacity to work cooperatively as part of a multi- disciplinary team to meet project demands
• Flexible and ability to multi-task

Additional Information :

What we offer you:

• Full time permanent
• Competitive remuneration and attractive range of benefits
• 8% Pension
• 25 days Annual leave (23 days 2 company days)
• Opportunity to work on impactful and innovative projects
• Career development opportunities both in Ireland and globally
• Opportunity to work with a diverse group of talented and collaborative colleagues

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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SOX control responsibilities may be part of this role which are to be adhered to where applicable.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review. 

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review. 

Remote Work :

No

Employment Type :

Full-time