Administrative Support Coordinator I

Under general supervision the Administrative Support Coordinator I will provide support within the program area assigned. Administrative Support Coordinators are distinguished by the administrative nature and scope of support work performed and/or ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Administrative work is typically operational or procedural in nature relating to the program office or projects. Work is often of a project nature and may require specialized knowledge. Typically incumbents are responsible for the full scope of project activities including initiation execution coordination implementation and evaluation. Incumbents are expected to use general office equipment and a full range of office support technology and systems including: one or more word processing and spreadsheet packages; use of a mainframe computer and on-line systems to enter data and generate reports; maintenance of desktop databases; and use of electronic and voice mail. Some positions may require the use of desktop publishing packages with graphics capabilities.

• Perform standard clerical and secretarial work.
• Process standard and electronic mail.
• Prepare and compose correspondence reports and other documents.
• Create and maintain standard and electronic records and files and record keeping systems.
• Arrange meetings and events.
• Make travel and other arrangements.
• Order and maintain supplies.
• Troubleshoot office technology problems and systems.
• Perform other general office support and maintenance activities.
• Perform administrative duties in support of work unit operations and coordinate work activities.
• Set up and maintain office procedures related to a specific academic program or administrative office.
• Develop documents involving the use of software features such as charts tables and graphics.
• Provide lead work direction and coordinate unit workflow.
• Perform administrative duties and/or project work and coordination related to programs policies and procedures.
• Organize and arrange special events; and related activities.
• Interact with a variety of campus and community constituents.
• Work with students faculty and staff to assist them or resolve problems.
• Network to build campus relationships to expedite work and projects.
• Coordinate work and projects.
• Serve as a primary contact and/or resource to outside parties such as vendors or governmental agencies and/or to top-level administrators.
• Maintain gather and analyze data and information for various purposes.
• Track monitor coordinate and/or compile department activities programs or events budgets and financial data.
• Compile and prepare various reports.
• Use and maintain office support technology and systems such as word processing desktop publishing spreadsheets and databases to produce results.
• Provide academic or program office coordination.
• Track monitor coordinate and/or compile department or program budgets.
• Provide administrative support to faculty such as assisting in program development and planning.
• Respond to and/or direct student inquiries related to academic requirements.
• Research troubleshoot and resolve academic-related problems for students and faculty; develop class and related schedules.
• Coordinate academic-related projects such as program accreditation and grantapplications.
• Other duties as assigned.

• Bachelors degree in a related field such as Business Administration Communications or Education.
• Additional coursework or training in office management administration or related areas.
• Minimum of 2 years of experience in office administration clerical support or a related role.
• Experience with database management and data entry.
• Experience working in an educational setting.

• Experience to be fully functional in all technical aspects of work assignments.
• Ability to understand and operate in a variety of organizational structures.
• Thorough detailed knowledge of applicable university infrastructure policies and procedures.
• Thorough knowledge of English grammar punctuation and spelling. Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• Thorough knowledge of office systems and ability to use a broader range of technology systems and packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math such as calculate ratios and percentages track financial data and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature.
• A background check (which may include: fingerprinting checks of employment records education records criminal records civil records motor vehicle records professional licenses and sex offender registries as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU.

Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2 5 7 and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

California State University Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors 16 masters programs 7 post-graduate credentials a doctorate in education and serves more than 10000 students. New instructional facilities have been built for the unique pedagogy of professional programs laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation addition U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West while Washington Monthly honored Stanislaus State as the Wests No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to theJeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Actthe annual security report (ASR) is now available for viewing at The ASR contains the current security and safety-related policy statements emergency preparedness and evacuation information crime prevention and sexual assault prevention information and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle Turlock CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race religion color ancestry age disability genetic information gender gender identity gender expression marital status medical condition national origin sex sexual orientation covered veteran status or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised 7/21/17 as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at . California Relay Service is available at voice and a federal contractor we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:Voluntary Self-Identification of Disability PDF Form.

CSU Stanislaus hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE