Personal Assistant FTC
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Job Summary
About the role
This role requires building a close working relationship with the CSEO CIO CPO and HOP handling a range of administrative support related tasks to ensure they are maximising their time efficiently. The right candidate will be proactive with a flexible and can-do approach.
Your role will be diverse and things you will handle include but are not limited to:
Full management of diaries. Inclusive of liaising with both internal and external contacts to ensure that meetings are scheduled and conflicts are proactively managed managing meeting attendees and collating and distributing agendas and if needed.
Processing of expenses.
Booking of internal meeting rooms arranging catering and IT support where necessary.
Meeting and greeting of any visitors ensuring their experience visiting OMD UK is welcoming and seamless.
Support in booking any client/external entertainment and events this ranges from client dinners through to support on largescale industry events.
Occasional management of office related tasks such as IT kit or stationary ordering.
There will also be on occasion the opportunity to work on projects. These could be research reports or the project management of these instances youd be working with a wider team in a project management/coordination role.
Helping with the organising and running of our agency All in Days.
What you will bring to the role
We are looking for a real team player who is positive calm and has a passion for being that Ive got this person youre a champion at finding a solution.
You juggle diaries in your sleep and you have a natural ability to deliver to short lead times.
Throwing together a dinner for 10 with 4 days notice is a walk in the park.
Knowing when to use discretion and show your responsible side the difference between a WhatsApp chat and the voice you use in the all-client comms. Youre acutely aware of when its
right to reshare information and when its not.
About the Agency:
At OMD UK we help our clients make better decisions faster to unlock extraordinary growth using three industry-leading capabilities: Decisions Science Connected Performance and Agile Innovation. We transform better customer understanding into faster marketing impact with world-class talent and technology and we do this with some of the worlds most iconic and influential brands.
We are part of the worlds largest media network with more than 12000 people working in over 100 countries and are currently AdWeeks Global Media Agency of the Year.
Working
At Omnicom Media Group we are committed to supporting flexibility for our peoplewhile fostering collaboration innovation and teamwork. We have a hybrid working model (three days in the office two working remotely) to ensure that we meet the needs of both our people and our business balancing the benefits of in-person connections with the flexibility of remote working. Our standard working hours are 9:30 17:30 but we offer the ability to flex around core hours of 10:30 16:30 to give our people flexibility on how they manage their working day whether thats in the office or working remotely. For example you could start work at 8:30 and finish at 16:30 or start at 10:30 and finish at 18:30.
We encourage open conversations between our people and managers to help navigate high-need periods and individual circumstances. Our goal is to create an environment where people feel genuinely supported to do their best - both in their careers and in their lives outside of work.
Be Your Best
We want everyone to make the most of the opportunity to shine and showcase your talents and we are happy to make adjustments in the recruitment process so you can be your best. Please discuss any specific requirements with your dedicated Talent Team member or if you would feel more comfortable you can email us confidentially at to let us know how we can support you.
Diversity Equity & Inclusion at OMG
At OMG our vision is to be an agency where difference is valued and everyone is able to thrive in a culture of equality inclusion and belonging. We are committed to providing a truly inclusive environment that reflects todays society where everyone is able to bring their true selves to work and where diverse voices and backgrounds are valued heard and well-represented.
We will process your personal data in accordance with our Recruitment Privacy Notice which is available on Experience:
Contract
Key Skills
- Senior Care
- Time Management
- Google Docs
- Hoyer Lift
- QuickBooks
- Infection Control Training
- Caregiving
- Office Experience
- Personal Assistant Experience
- Home Care
- Alzheimers Care
- Administrative Experience
About Company
Omnicom Media Group UK is a global agency network including OMD, MG OMD, PHD and Hearts & Science. Search for current digital marketing jobs at our agencies.
