Document Controller
Share
Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
We are seeking a highly organized and proactive Document Controller cum Admin to oversee project documentation and provide comprehensive administrative support. The role is responsible for ensuring accurate record-keeping efficient document flow and smooth office operations to support ongoing project activities and compliance with company and client standards.
Key Responsibilities:
-
Receive review classify and distribute project-related documents in accordance with company procedures and project requirements.
-
Maintain an efficient document control system ensuring proper version control tracking and secure archiving.
-
Prepare format and assist in compiling reports presentations and official correspondence for project teams.
-
Manage and track document submittals to contractors consultants and clients ensuring timely responses and approvals.
-
Perform administrative duties including office supply management meeting coordination and travel arrangements.
-
Ensure compliance with document management procedures and client documentation standards.
-
Maintain accurate and up-to-date records of project approvals submittals and correspondences.
-
Liaise with internal departments and external stakeholders to ensure smooth and timely document processing.
Qualifications & Experience:
-
Diploma or Bachelors degree in Business Administration Engineering or a related field.
-
Minimum 3-5 years of experience as a Document Controller or Administrative Assistant in Oil & Gas EPC or Construction projects.
-
Proficient in MS Office Suite and document management systems; experience with SharePoint or project control software is an advantage.
-
Strong organizational communication and multitasking abilities.
-
High attention to detail and the ability to work under tight deadlines.
Key Skills
- Information Management
- Adobe Acrobat
- Continuous Improvement
- Records Management
- Assembly Experience
- User Acceptance Testing
- Project Engineering
- Sharepoint
- Filing
- Document Management Systems
- Mentoring
- Document Management
About Company
Founded in 2014, SWAN is one of the largest and fastest growing people staffing & talent solutions company in Qatar. As a leader in staffing and talent management solutions in Qatar, Swan has the expertise to provide suitable qualified professionals, who can take your business to grea ... View more
