Service Administrator

Saskatoon - Canada

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

At Flynn its not just a job its a career

Location: Saskatoon SK

Employment Type: Office Salaried Full-Time

Job Functions: Administration Organization Coordination

Industry: Building Envelope

This position will be based out of our Saskatoonlocation reporting to the Service Manager.

General and Project Administration:

High volume file management and ensuring all information is updated and accurate

Collection and maintenance of customer contact and relevant information

Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person

Assist with Accounts Payable and Accounts Receivables on Service billings

Working with various people to ensure all related documents are present and readily available

Preparation and management of various project related documents such as work orders quotes purchase orders change orders etc.

Full cycle invoicing which includes invoicing clients for completed work as well as matching and approving POs

Management and accurate documentation of Vehicle or Inspection reports as well as ensuring CVOR reports are completed and filed

Preparing warranties as required (standard OIRCA etc.) as well as insurance requests

Creating and closing subcontracts and submitting pay requests

Field Support:

Time card collection and review and payroll back-up if required

Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed

Ensuring CVOR logs are sent to Regional Health & Safety Manager each month

Other duties as required

What we Offer:

Competitive wages and benefits

RRSP matching

Great environment where our motto is Flynn Family Winning Together!

On-going career development programs through our in-house Flynn University and eLearning courses

What we are Seeking:

2 years experience in an administrative role is considered an asset

Experience working in a construction environment is considered a strong asset

Invoicing and accounting experienceisconsidered an asset

Must be organized and self-motivated with a sense of urgency

Ability to work in a fast-paced environment and be flexible

Able to prioritize competing deadlines and manage ahigh volumeworkload efficiently

Customer service orientedwith a courteous and professional phone manner

Strong skills using the Microsoft office package; WordExceland Outlook

#LI-IC1

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a buildings outer layer including Roofing Glazing Waterproofing and Architectural Metals. The foundation of our award winning success is having the right people on our team.

Disclosure: We use an AI-powered system to initially screen resumes. However all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidates potential fit for a role they applied to.

This posting is for an existing vacancy within the organization.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

Unclear Seniority

At Flynn its not just a job its a careerLocation: Saskatoon SKEmployment Type: Office Salaried Full-TimeJob Functions: Administration Organization Coordination Industry: Building EnvelopeThis position will be based out of our Saskatoonlocation reporting to the Service Manager.General and Project Adm...