Administrative Support Information Specialist

Arlington, TX - USA

Monthly Salary: Not Disclosed

Posted on: 26-10-2025

Vacancies: 1 Vacancy

Job Summary

VISTA Technology Services Inc. (VISTA) is currently seeking a Administrative Support / Information Specialistto support a U.S. Trade and Development Agency (USTDA) Information Resource Center (IRC)customerreporting onsite 5 days a week in Arlington VA.

This position is contingent on contract award.

Responsibilities:

Provide administrative clerical and document and office management support to USTDA IRCfront office records management and mailroom operations staff
Review incomingcorrespondence prepare reports and maintain shared databases
Assist with developing and implementing organizational and administrative management policies and procedures
Support mailroom and copier areaoperations; ensure proper filing and documentation
Support on-site meetings and provide conference room technical AV support
Assist with onboarding/offboarding office supplies and routine communications
Work independently andas part of a team and build strong working relationships with IRC staff senior officials and acrossUSTDAagency department staff and outside vendors as needed
Strong time management to delivery high qualityservices with attention to detail
Proactiveand effectively manage multiple tasks and deliver on schedule

Basic Qualifications:

Associates degree in business information management or relevant field required; Bachelors degree preferred (copies of all degrees is required)
5 years of administrative managementor related work experience
Proficient using MS Office Suite (Outlook Word PowerPoint SharePoint)
Experience with conference/meeting room AV systems and providing facilities support
Strong coordination and customer service skills with senior officials and external guests
Ability to multitask across facilities scheduling and IT systems
Experience developing and implementing organizational and administrative management policies and procedures
Experience providing training and technical assistance to staff
Experience withinformation and records of FOIA and NARArequirements helpful
Excellent written and verbal communication skills
Experience providing on-site technical support troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access
Experience creating and editing audio-visual content such as presentations and videos
Experience setting up conference board or training rooms
Experience with other administrative services like office management building and facilities management human resources and/or security
Ability to manage multiple tasks prioritize work and meet deadlines
Ability to identify and resolve complex problems
Physical ability to move and lift large number of files and/or file boxes
Public Trust Tier 2 required. Must be able to obtain and maintain a secret clearance

VISTA offerscompetitive payand a comprehensive benefits package.

Applicants selected for this position will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

To learn more about VISTA and to apply for this position please visit our website at .

VISTA is an Equal Opportunity Employer/Minorities/Disability/Veterans Employer

Required Experience:

VISTA Technology Services Inc. (VISTA) is currently seeking a Administrative Support / Information Specialistto support a U.S. Trade and Development Agency (USTDA) Information Resource Center (IRC)customerreporting onsite 5 days a week in Arlington VA.This position is contingent on contract award.Re...

Provide administrative clerical and document and office management support to USTDA IRCfront office records management and mailroom operations staff
Review incomingcorrespondence prepare reports and maintain shared databases
Assist with developing and implementing organizational and administrative management policies and procedures
Support mailroom and copier areaoperations; ensure proper filing and documentation
Support on-site meetings and provide conference room technical AV support
Assist with onboarding/offboarding office supplies and routine communications
Work independently andas part of a team and build strong working relationships with IRC staff senior officials and acrossUSTDAagency department staff and outside vendors as needed
Strong time management to delivery high qualityservices with attention to detail
Proactiveand effectively manage multiple tasks and deliver on schedule

Basic Qualifications:

Associates degree in business information management or relevant field required; Bachelors degree preferred (copies of all degrees is required)
5 years of administrative managementor related work experience
Proficient using MS Office Suite (Outlook Word PowerPoint SharePoint)
Experience with conference/meeting room AV systems and providing facilities support
Strong coordination and customer service skills with senior officials and external guests
Ability to multitask across facilities scheduling and IT systems
Experience developing and implementing organizational and administrative management policies and procedures
Experience providing training and technical assistance to staff
Experience withinformation and records of FOIA and NARArequirements helpful
Excellent written and verbal communication skills
Experience providing on-site technical support troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access
Experience creating and editing audio-visual content such as presentations and videos
Experience setting up conference board or training rooms
Experience with other administrative services like office management building and facilities management human resources and/or security
Ability to manage multiple tasks prioritize work and meet deadlines
Ability to identify and resolve complex problems
Physical ability to move and lift large number of files and/or file boxes
Public Trust Tier 2 required. Must be able to obtain and maintain a secret clearance