Transaction Coordinator (Capital Markets-Multifamily)

Job Title

Job Description Summary

Job Description

POSITION SUMMARY
Provides operational coordination to C&W transactions management professionals who are supporting a clients dispersed portfolio of real estate locations around the world.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Provide exceptional client service at all levels internally and externally
Support the transactions team with any documentation required to be used during the transactions management process including new leases renewals purchases sales subleases options etc.
Track and report upcoming lease expirations and other critical dates
Draft and process all requests for service or client initiation documents
Draft and process all Co-Broker and agent engagement letters
Facilitate commission invoicing
Input commission information into C&W revenue reporting system
Assist with reporting functions:
Closing/Value-add reports
Negotiation summaries/RFP comparison matrixes
KPI tracking
Fusion/CoStar/REFLEX or other TM Technology updates and document uploads
Portfolio reporting (e.g. data manipulation spreadsheet formatting) for both C&W and client
Other administrative client reporting duties that can better managed by C&W
Handle general administrative duties (e.g. copy/fax light phone support correspondence as needed departmental support etc.)
Process paperwork (e.g. blue-backed documents for signature ensure proper distribution once documents are fully executed act as a liaison between Real Estate Lease Administration and Facilities Management)
Review and understand broker market surveys and deliverables prior to client delivery
Gather data and real estate market information from research and brokers
Coordinate client feedback questionnaires/surveys
Ensure and manage the quality and timeliness of transaction information entered into all databases
Prepare transaction communication tools and package for management for internal approval process


KEY COMPETENCIES
1. Client Service Skills
2. Communication Proficiency (oral and written)
3. Organization Skills
4. Technical Proficiency
5. Research Skills
6. Detail Oriented
7. Interpersonal Skills
8. Sense of Urgency
EDUCATION
High School diploma or GED required
Bachelors Degree preferred in any field; finance/real estate ideal

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