Senior Operations AdministratorCoordinator

Vancouver - Canada

Yearly Salary: CAD 85000 - 125000

Posted on: 25 days ago

Vacancies: 1 Vacancy

Department:

Operations

Job Summary

Senior Operations Administrator/Coordinator

About Prelude
Prelude Security is building the category leader in Runtime Memory Protection an endpoint product that detects and blocks in-memory execution memory zero-day exploitation and ransomware execution entirely from user mode. We are a small team of security researchers and software developers working to reinvent the way we protect endpoints in a world where threats are complex emergent and accelerating. Backed by Sequoia Capital Insight Partners and other leading investors we are building an advanced security solution to detect in-memory attacks on endpoints.

About the Role

Were looking for a Senior Operations Administrator/Coordinator to keep Preludes operations running smoothly across a primarily remote team while supporting our Executive Team and a small in-person leadership group in our Vancouver office. Reporting to the Director of HR youll take full ownership of day-to-day operations of the Vancouver office work closely with executives to manage team travel/offsites and support with strategic initiatives. We want someone who can navigate constant change support executives with confidence and keep multiple moving parts this role youll contribute directly to the success of a fast-growing cybersecurity company driving operational excellence that allows the team to thrive. This role follows a flexible hybrid work model requiring 23 days per week in our Vancouver office. Candidates must be within commuting distance to the office.

Who you are

A proactive high-performing operations partner who takes full ownership of your work and strives for excellence in everything you do
Thrives in fast-paced dynamic environments adapting quickly to changing priorities and ambiguity
Anticipates needs solves problems before they escalate and ensures operations run seamlessly
Collaborates comfortably across a variety of teams to keep leaders aligned supported and focused on their impact
Continuously identifies opportunities to improve processes systems and overall team effectiveness
Handles sensitive information with discretion and approaches work with integrity professionalism and intention
Takes pride in continuously improving and contributing directly to the growth and impact of the organization

Responsibilities

Take ownership of day-to-day operations for the Vancouver office ensuring smooth workflows and consistent support for executives and the team
Partner closely with leaders to support with travel offsites and special projects with autonomy and confidence
Act as the go-to person for operational coordination across a remote team balancing multiple priorities stakeholders and deadlines while keeping communication clear and timely
Plan and execute team initiatives events and quarterly offsites that strengthen engagement and culture
Serve as a trusted operational partner to leaders helping them focus on strategic priorities by keeping day-to-day operations seamless and organized
Manage and improve processes and systems to enhance efficiency collaboration and team effectiveness

Skills & Qualifications

810 years of experience as a senior Executive Assistant supporting executives in fast-paced dynamic environments with a strong sense of autonomy and ownership
Experience managing an office and day-to-day operations
Proven ability to navigate shifting priorities and support multiple stakeholders with confidence
Skilled in event planning including complex scheduling travel coordination and internal communications
Strong project management skills balancing multiple initiatives and stakeholder needs
Exceptional attention to detail and follow-through ensuring nothing falls through the cracks
Advanced proficiency with Google Workspace Slack Zoom and other productivity tools
Comfortable handling data management reporting and basic budgeting or expense tracking

Nice to Have

Experience supporting remote teams
Experience in Operations or business support functions
Experience in a tech or fast-growing company environment

Working at Prelude

Prelude is a fully remote team across the US & Canada built on trust autonomy and excellence. We empower our team to take ownership move with purpose and continuously improve. Our culture values top performers who align with our mission and embrace high standards. We offer generous healthcare flexible PTO and home-office support ensuring our team has the freedom and resources to thrive. While we move fast we prioritize quality collaboration and remain committed to building impactful security solutions with precision.

Required Experience:

Senior IC

Senior Operations Administrator/CoordinatorAbout PreludePrelude Security is building the category leader in Runtime Memory Protection an endpoint product that detects and blocks in-memory execution memory zero-day exploitation and ransomware execution entirely from user mode. We are a small team of...