Senior Property Administrator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

What this job involves:

JLL is seeking a customer-oriented individual to join the Property Management Team for one of JLLs key national accounts. As the Senior Property Administrator you will serve as the primary point of contact for clients and tenants in our downtown portfolio making a lasting impression as the face of our organization.

• Responsible for providing general administrative support and reception duties for Property Management and Building Operations team.
• Primarily responsible for answering all incoming inquiries via email calls and in person including interpreting to whom the caller/writer should be forwarded in order to provide optimal service.
• Assist in the management of schedules and resource bookings coordination of tenant maintenance requests coordinating additional security and janitorial services as required handling calls from both internal and external sources typing correspondence including letters welcome emails memos forms cover sheets policies and procedures at all times managing confidential information in a professional manner.
• Management of work order system PRISM and coordinating work orders with the Building Operations team to completion. Monitor timely and appropriate completion of work order request and provide reporting to Management as required. Follow-up with tenant to ensure satisfaction.
• Management/collection of Tenant Certificate of Insurance policies ensuring they are valid correct and filed/tracked appropriately.
• Assistance with the planning and execution of various tenant appreciation events and community/sustainability initiatives throughout the calendar year including fire warden training tenant vaccination clinics bike to work week information kiosks etc. including tenant guest list management if required.
• Collection and distribution of mail.
• Maintaining the cleanliness of the office common areas such as general kitchen duties boardrooms office equipment etc. and ordering of the office supplies
• Organize and maintain supplies and uniforms for Building Operations team including but not limited to ensuring that supply accounts are up to date and uniforms are appropriately tagged
• Maintain filing system tenant records contract binders manuals and tenant database for addresses and contacts on a regular basis.
• Set-up Purchase Orders & processing of AP in YARDI when requested
• Other job duties as reasonably assigned.

Required Qualifications:

• Minimum of 3 years of experience in an administrative role in real estate or property management industry.
• Proficient computer skills. Microsoft Office Outlook Word Excel PowerPoint.
• Excellent customer service skills with ability to deal with tenant needs
• Position continually requires demonstrated poise tact and diplomacy while handling sensitive and confidential situations.
• Proven organizational and time management skills; able to cope with changing tenant needs competing deadlines and ability to deliver successful results within agreed upon time frames.
• Good verbal and written communication skills.
• Detail oriented; able to resolve problems using facts and sound reasoning.
• Self-motivated professional and flexible; able to work both independently and as part of a team.
• Punctual and dependable.

Preferred Qualifications:

• Related post-secondary education is an asset

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications location market conditions and internal considerations.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.