Scheduling Secretary Non-Invasive Cardiology St. Joseph Warren Hospital

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Scheduled Weekly Hours:

Work Shift:

This position is represented by a collective bargaining agreement.

SUMMARY OF JOB RESPONSIBILITIES:

Functions in the OR as the primary coordinator for the scheduling of all elective surgical procedures and entry of all data in the computer system including charges.

QUALIFICATIONS:

EDUCATION:

High school graduate including courses in English spelling bookkeeping and math or high school graduate supplemented by commercial school courses as indicated required.

EXPERIENCE:

Previous unit secretary or office manager experience or equivalent required.

Medical terminology and use of CliniPac System preferred

KNOWLEDGE AND SKILLS:

Knowledge and skill required to perform the job responsibilities for both technical and dimensional content.

Basic Level Skills

Follows detailed written and oral instructions.

Completes specific routine tasks.

Requires basic reading writing or simple arithmetic skills.

May operate basic equipment/machinery.

PROBLEM SOLVING/DECISION MAKING:

The degree to which judgment and analysis must be planning investigating issues and evaluating alternative solutions to the challenges posed by the job. Deals with the nature of the decisions the variety of problems and how decisions are made in context of the typical requirements of the job.

Work Assignments Procedural in Nature

Makes decisions by reviewing defined alternatives.

Receives assistance from standard procedures coworkers and/or supervisor(s).

SCOPE OF IMPACT/ACCOUNTABILITY:

The potential impact of actions on results of HM Health Services and the jobs accountability for achieving results.

Contributes to Multiple Work Areas

Impacts activities in other work areas on a frequent basis.

Accountability is primarily indirect but may be shared for activities affecting the work area only.

May provide information to decision-making processes affecting work area(s).

INTERPERSONAL COMMUNICATION:

The nature and frequency of interpersonal human relations skills required by the job. The extent to which the job requires cooperation and tact in meeting or influencing others by phone correspondence or personal contact.

Conveys Basic Facts

Coordinates work with others.

Conveys detailed routine information.

Provides written responses in standard format to others knowledgeable about subject.

Requires listening skills to maintain cooperative associations.

PRINCIPAL JOB ACCOUNTABILITIES:

1. Schedules all elective surgical procedures.

A. Obtains and enters necessary booking information from person requesting surgical time.

B. Is aware of instrument and equipment limitations of department.

C. Allows adequate time for each procedure according to physicians request.

D. Leaves enough time between cases to allow for room turnover.

E. Attempts to schedule similar types of cases in the same room to increase efficiency.

F. Communicates special equipment instruments and supply requests to Resource Coordinator.

G. Communicates requests for x-ray to X-ray Tech and X-ray Department.

H. Reviews and updates surgery schedule daily for all surgical procedures.

I. Refers conflicts to Resource Coordinator or Manager.

J. Follows established guidelines for scheduling the number of rooms on a given day.

2. Prepares and distributes surgery schedule.

A. Prepares tentative surgical schedule for one week ahead (at least).

B. Verifies all patients names procedures surgeons and times with Registration/Admitting.

C. Obtains all missing patient information from physicians offices as well as equipment needs

special requests and positioning.

D. Attempts to minimize downtime of rooms between cases.

E. Prepares final version of schedule for following date.

F. Distributes schedule to appropriate departments.

G. Communicates any changes affecting the next days schedule to Resource Coordinator and

Anesthesia Department.

3. Maintains patient records from previous day.

A. Ensures all records are accounted for.

B. Sorts and stores records in proper order by date by room and by time.

C. Maintains surgical log book for AOA.

D. Compiles census statistics and distributes reports to Manager.

4. Operates Computer Terminal

A. Starts computer.

B. Corrects and completes all data from previous day.

C. Enters emergency procedures and deletes cancellations.

D. Copies and archives information to back up discs.

E. Enters block time 3 months (at least) in advance.

F. Keep telephone roster (Rolodex) updated.

G. Deletes unused block time one week in advance for physician vacation etc.

H. Enters patients charges into computer system.

5. Performance of Other Duties as assigned.

A. Answers telephones and communicates messages to appropriate people.

B. Keep privilege book surgeon profile updated.

6. Department Responsibilities

A. Adheres to department dress code policy.

1. Wears appropriate uniform.

2. Presents well groomed appearance

B. Demonstrates safe habits in the work place.

1. Good body mechanics.

2. Egonomics with computer.

3. Reports unsafe conditions promptly.

4. Cooperates with safety inspection fire and disaster drills.

C. Is consistently punctual and shows a responsible and dependable pattern of attendance.

1. Arrives for work promptly returns from breaks and lunch promptly.

2. Endeavors to remain healthy and uses sick leave appropriately.

3. Remains in appropriate areas for duration of shift.

4. Reports lunch and break times to Resource Coordinator.

Mercy Health is an equal opportunity employer.

As a Mercy Health associate youre part of a Misson that matters. We support your well-being personally and professionally. Our benefits are built to grow with you and meet your unique needs every step of the way.

What we offer
Competitive pay incentives referral bonuses and 403(b) with employer contributions (when eligible)
Medical dental vision prescription coverage HAS/FSA options life insurance mental health resources and discounts
Paid time off parental and FMLA leave short- and long-term disability backup care for children and elders
Tuition assistance professional development and continuing education support

Benefits may vary based on the market and employment status.

Department:

It is our policy to abide by all Federal and State laws as well as the requirements of 41 CFR 60-1.4(a) 60-300.5(a) and 60-741.5(a). Accordingly all applicants will receive consideration for employment without regard to race color national origin religion sex sexual orientation gender identity age genetic information or protected veteran status and will not be discriminated against on the basis of disability. If youd like to view a copy of the affirmative action plan or policy statement for Mercy Health Youngstown Ohio or Bon Secours Franklin Virginia; Petersburg Virginia; and Emporia Virginia which are Affirmative Action and Equal Opportunity Employer please email . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process please contact The Talent Acquisition Team at .