Accounts Receivable Specialist

Vermont Catholic Schools Office

Job Location:

South Burlington, VT - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Position SummaryThe Accounts Receivable Specialist is responsible for managing recording and reconciling all incoming revenue streams to ensure accuracy timeliness and compliance with school and diocesan financial policies. This position requires strong attention to detail knowledge of financial systems and the ability to communicate effectively with families parishes and internal ResponsibilitiesParish Assessments QuarterlyReview diocesan-provided worksheets. Manually calculate Rices allocation percentages and enter into accounting Billing Annually & TransfersGenerate invoices for tuition billed to sending towns. Process adjustments for transfers. Maintain accurate accounts receivable records in Billing & Field Trips SporadicPrepare and distribute invoices for transportation and trip-related costs. Track payments through Blackbaud Tuition DepositsProcess weekly deposits into TD Bank using the deposit machine. Separate and record restricted development deposits vs. operating account Online Banking ReviewMonitor wire transactions and ACH activity. Work with families and international students on wire payment Café DepositsRecord deposits based on information provided by Café Manager. Enter into accounting software with supporting Card / Stripe DepositsReconcile Stripe and other online credit card payments. Match batch reports against development and tuition Tuition Deposits MonthlyGenerate monthly transfer reports in Blackbaud Tuition Management. Post deposits as cash transactions in Requests (Accounts Receivable Inbox)Manage requests and questions sent to Support parents in understanding balances payment schedules and MonthlyRecord Health Reimbursement Account (HRA) and Flexible Assistance System (FAS) payments. Post as quick checks or cash payments to align with Equity Transactions WeeklyReview Health Equity transactions weekly. Record and reconcile activity in coordination with Finance Director and Controller.

Required Experience: