Supervisor, Fixed Assets and Textbooks

Job Description:SUPERVISOR FIXED ASSETS/TEXTBOOKS

Primary Purpose:

Responsible for implementing and monitoring the district instructional materials accountability system and fixed asset inventory process. Organize and manage the routine work activities necessary to maintain accurate textbook and fixed asset records.

Qualifications:

Education/Certification:

• High School Diploma or GED; College courses or related experience preferred.

Special Knowledge/Skills:

• Effective communication and interpersonal skills
• Excellent organizational skills
• Knowledge of instructional materials requisition and inventory management guidelines
• Ability to read and interpret documents such as government rules procedure manuals and safety rules
• Ability to develop spreadsheets and databases
• Keyboarding and computer proficiency
• Computational organizational and communication skills

Experience:

• Three years accounting or bookkeeping experience.

Major Responsibilities and Duties:

Inventory:

• Perform all aspects of the requisition exchange and distribution of instructional materials in accordance with State and district regulations policy and guidelines.
• Implement and maintain an accountable school-site instructional materials inventory management system that ensures appropriate quantities of instructional materials are available at each campus when required for instruction.
• Reconcile with principals the collection of data needed to maintain a fixed asset inventory for the district.
• Order distribute and maintain an inventory by campus of all state owned textbooks for the district.

Administration

• Train campus staff to use established procedures and guidelines to effectively and efficiently implement a site-by-site instructional materials inventory management and distribution system.
• Work with district accounting purchasing and distribution services to ensure the timely receipt identification and recording of newly acquired fixed assets and instructional materials.
• Provides complete and accurate information in the conduct of district business.
• Maintains positive and cooperative working relationships with colleagues and other in the conduct of district business and demonstrates team work in daily activities.

Communications:

• Communicate with principals to obtain information for ordering textbooks by Texas Education Agency regulations.
• Communicate with instructional department to obtain the maximum benefit of state adopted textbooks for each campus.
• Communicate and guide employees assisting in the receipt and delivery of textbooks and fixed assets by training them in the proper procedures for receiving accounting and delivery of the items.

Records and Reports:

• Maintain accurate record keeping of fixed assets for the district with accounting department.
• Use records management and administration procedures to ensure inventory records are maintained preserved and disposed of in accordance with the requirements of State and district regulations policy and guidelines.
• Compile maintain and file all reports records and other documents as required.

Other:

• Complies with district policies as well as state and federal laws and regulations.
• Adheres to the districts safety policies and procedures.
• Participates in staff development training programs to improve job performance.
• Participates in meetings and special events as assigned.
• Complies with directions and instructions from supervisor and performs other tasks and assumes such responsibilities as may be assigned.
• Is prompt and timely in competing assignments and attending to details accurately and efficiently.
• Is regular in attendance and complies with notification procedures for absences.
• Maintains confidentiality in the conduct of district business.
• Perform other duties as assigned by the supervisor or other administrators that are consistent with the general requirements and qualifications for the position.

Supervisory Responsibilities:

• Monitor and direct the work of the textbook assistant

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

• Tools/Equipment Used: Standard office equipment including computer and peripherals; forklift or hydraulic lifting equipment; hand truck dolly and pallet jack; small hand tools; light truck or van
• Posture: Frequent standing kneeling/squatting bending/stooping pushing/pulling and twisting
• Motion: repetitive hand motions; frequent keyboarding and use of mouse; frequent walking climbing ladders and scaffolding; grasping/squeezing wrist flexion/extension and overhead reaching; frequent driving
• Lifting: Heavy lifting and carrying (45 pounds and over) on a daily basis
• Environment: Work outside and inside on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold temperatures dust toxic chemicals and materials noise and vibration; work around moving objects or vehicles; may work alone; occasional prolonged or irregular hours
• Mental Demands: Maintain emotional control under stress

Required Experience:

Manager