Records Management Administrator

Records Management Administrator

As a Records Management Administrator US Operations you can expect to support all functions of documentation for electronic and offsite storage of all contracts. This includes but is not limited to printing signing imaging and recording documents. You will also be responsible for transfer and recovery of documents from off-site storage for syndication or securitization projects as well as supporting the Contract Administration team as needed. A successful candidate will be customer service oriented have the ability to work with various office machinery work both independently as well as within a team and enjoy a fast-paced environment. Our goal is to meet internal expectations in timely processing in accordance with KPIs. This role reports to the Contract Administration Team Lead.

Day to Day:

• Records Retention Processing:

  • Gather print completed contracts daily

  • Execute documents on behalf of the company

  • Collect and record related documents for electronic and offsite storage

  • Scan and validate contract image data into electronic storage database

  • Data entry of contract and box data into inventory tracking website

  • Coordinate movement of boxes/contract files to and from offsite storage provider

  • Assist in reporting missing contracts that need to be imaged

  • Support the Contract Administration team with various tasks as necessary

• Optimization:

  • Contribute to department efficiencies by identifying bottlenecks and contributes to the formulation of solutions/improvement.

  • Be able to work in multiple systems simultaneously.

• Training and Development:

  • Take the initiative to seek and participate in formal and informal training opportunities to enhance your knowledge and value to the company.

  • Flexibility and willingness to assist other operational departments when volume is low is required.

All members enjoy

• Two working days per year volunteering for a local charity
• Health and Wellness program including healthy food free health checks fun health & vitality activities
• Flexible hours with the possibility to work from home
• Career development opportunities: online learning member development programs
• Highly competitive benefits

Essentials:

• Knowledge of application to funding process desired

• 1-2 years clerical experience preferred

• High school diploma required

• Process improvement skills desired

• Ability to input and access data utilizing various software packages

• Must have ability to communicate well both orally and written

• Ability to work in a fast-paced environment and in a team that spans multiple locations

• Detail oriented High level of accuracy in own work

• Physical requirements

• Must have the ability to lift up to 20lbs

• Must have the ability to sit and work at a computer for extensive periods of time
  

Choose Wellbeing

DLLs wellbeing ambition is to educate equip and empower members to build connections manage their mental emotional physical and financial wellness and maintain balance between work and the other priorities that make up their lives.

Our four wellbeing categories are as follows:

• Connection Build meaningful connections with other DLL members
• Health Manage mental emotional and physical health
• Finance Provide learning opportunities to help members achieve personal financial health
• Lifestyle Maintain balance between work and life priorities

There are things that matter to our members and the wellbeing of our members matters to DLL!

Settling In

At DLL we are many things. We are team members family members community member. We are members of society members of different cultures and nationalities. Members of change. We each have different beliefs different passions different viewpoints talents and interests. We become from different backgrounds cultures nationalities and histories.

But for all of our differences we share one thing in common: each of us are members of DLL.

Our company was founded in the Netherlands. But today we are truly a multinational business. Our unique culture is rooted in higher collaboration less hierarchy and a honest directness that enable us to integrate ideate and innovate across country lines.

Many companies say they are European American Asian or Australian at DLL we are all these places and more.

We are a cross-culture collaborative an interconnected network that comes together every single day with one goal in mind:Partnering for a better world.

Good to Know

Desired Primary Work Location: Wayne PA

Applicable Pay Range

$51618 - $77427

DLL is considering candidates in numerous locations. The pay estimate displayed represents the typical pay range for candidates hired for this position in the desired primary work location. Pay may be adjusted outside the projected range based on geographical differentiation as well as for any other lawful reason. Additional factors that may be used to determine your actual pay include your specific skills years of relevant experience you possess and other work-related qualifications. Many candidates may start in the bottom half of the applicable pay range especially those with less experience or qualification.

This position is subject to the terms of DLLs compensation plans and policies. Further the position includes all other benefits provided to DLL employees including healthcare benefits 401k matching vacation sick leave parental leave possible discretionary bonuses and all other benefits that are all governed by and subject to ERISA plan documents and eligibility.

• Deadline for application: November 5 2025 (Due to high volume of applications this requisition may close prior to posted close date)
• The selection process may involve an assessment.
• #LI-Macie
• Referral Policy Applies
• Applications via email will not be reviewed. Please apply online via our career website:
• For more information please contact our Talent acquisition partner Wayne Croft via

DLL appreciates the time you spend applying to our openings. We advise only those who qualify for an interview will be contacted. Hiring subject to successful completion of a background check.

DLL is an equal opportunity employer. We are committed to inclusive barrier-free recruitment and selection processes and work environments. If contacted for an employment opportunity please advise Human Resources if you require accommodation in accordance with our values and all applicable legislation.

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