Grants Associate

The Harold Grinspoon Foundation (HGF) is seeking a dynamic Grants Associate to join our growing team primarily supporting our Western Massachusetts Jewish Community grant programs and other foundation initiatives. This full-time position will be hybrid in our Agawam MA home office and will report to the Grants Manager.

Under the supervision of the Grants Manager the Grants Associate supports various administrative and financial functions related to grants management within the Foundation. The Grants Associate plays an important role in supporting the fulfillment of this goal. The Grants Associate interacts with other staff grantees auditors vendors and other external partners.

Responsibilities

Grants Administration

Entering data and maintaining the Salesforce database

Delivering exceptional customer service to grant recipients organizations and internal staff members

Processing and tracking payment requests and grant disbursements

Uploading scanning and attaching documents to records in the database

Inviting applicants for funding on behalf of Program and Engagement teams communicating all necessary requirements and deadlines to the applicant

Tracking and following up on narrative and financial reports and any other outstanding documentation

Generating payment transmittal letters and sending checks to grantee partners

Drafting and sending regular mail and email communication on behalf of the grants department

Collaborating with programs and other departments to develop grant guidelines applications and reporting requirements

Coordinating grant budget and expense tracking processes

Preparing weekly and/or monthly grant reports for leadership

General Administration

Providing technical support to staff and grantees related to the grants management system

Serving as primary contact for telephone paper and electronic grant inquiries

Assisting the Grants Manager and CFO with administrative support as needed

Supporting the grants and accounting team with financial and administrative projects

Performing other duties and responsibilities as requested or assigned

Qualifications

Minimum of three years of administrative and customer service experience

Experience with Salesforce is preferred

Intermediate Microsoft Office skills (Excel Word PowerPoint Outlook)

Proactive work style self-motivated and detail oriented

Excellent written and verbal communication skills required (in person via e-mail and on telephone) and ability to compose effective thoughtful correspondence

Excellent customer service skills

Ability to handle confidential information with complete discretion

Highly developed interpersonal skills including ability to interact effectively with leadership and staff

Ability to work well individually and as part of a team

Analytical with the ability to balance multiple priorities

Knowledge of Jewish culture and traditions is a plus

Physical Requirements

Prolonged periods sitting at a desk concentrating and working on a computer

Must be able to lift up to 15 pounds at times

Location

This position is based in our Agawam MA home office and offers a hybrid schedule which requires at least 60% (24 hours) of time in the office each week.

Compensation

A competitive salary ranging from $50000 - $60000 annually commensurate with experience.