Office Lead

Baylor St. Lukes Medical Center is an internationally recognized leader in research and clinical excellence that has given rise to breakthroughs in cardiovascular care neuroscience oncology transplantation and more. Our teams efforts have led to the creation of many research programs and initiatives to develop advanced treatments found nowhere else in the our commitment to advancing standards in an ever-evolving healthcare environment our new McNair Campus is designed around the human experiencemodeled on evidence-based practices for the safety of patients visitors staff and physicians. The 27.5-acre campus represents the future of healthcare through a transformative alliance focused on leading-edge patient care research and education. Our strong alliance with Texas Heart Institute and Baylor College of Medicine allows us to bring our patients a powerful network of care unlike any other. Our collaboration is focused on increasing access to care through a growing network of leading specialists and revolutionizing healthcare to save lives and improve the health of the communities we serve.

Provides a variety of support to assigned administrator and department; establishing and maintaining departmentrecords; tracking department funds grants and purchasing; compiling reports; ensuring compliance of departmentrecords with mandated requirements; and monitoring assigned projects and/or program components.

Essential Function

• Compiles data (e.g. vendor information budget personnel records etc.) for the purpose of preparing reports or processing requests.
• Coordinates assigned projects and/or program components (e.g. arrangements for conferences and meetings and travel requirements; CCA testing materials contract preparation report card forms etc.) for the purpose of completing activities and/or delivering services in compliance with established guidelines.
• Maintains a variety of manual and electronic documents files and records (e.g. department databases calendars work orders time sheets expense reimbursement requests etc.) for the purpose of providing uptodate information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms office supplies etc.) for the purpose of ensuring items availability.
• Verifies all invoices credits and rebates for accuracy when needed.
• Monitors a variety of activities (e.g. status of state curriculum guidelines on website budget line expenditures etc.) for the purpose of ensuring that financial practices are followed and in compliance with district policies.
• Prepares a variety of correspondence reports and other materials (e.g. grant applications budget reports surveys etc.) for the purpose of documenting activities providing written reference and/or conveying information.
• Processes a variety of documents and materials (e.g. time sheets work orders requisitions travel reimbursements etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Responds to a wide variety of programspecific and districtgeneral inquiries from a variety of internal and external parties for the purpose of providing information facilitating communication among parties and/or providing direction.

Disclosure summary
The job summary and responsibilities listed above are designed to indicate the general nature of the work performed within this job. They are not designed to contain or be interpreted as a comprehensive inventory of all job responsibilities required of employees assigned to this job. Employees may be required to perform other duties as assigned.

Education and Experience Required

• High School Diploma / GED
• Job relevant experience
• Preferred: Oncology and Scheduling experience