UNIV Grants Administrator II Department of Neurosciences

Job Description Summary

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Job Description

Job Duties:

30% Pre Award: Manages the proposal and application process for the Department of Neuroscience.

• Maintains current knowledge of regulations (federal state private) to assist faculty staff and students with application compliance.

• Evaluates potential fiscal issues such as cost sharing F&A rates and possible request waivers.

• Coordinates with external consultants sub-awardees or outside departments to prepare and compile all needed documents. Coordinates grant proposals to funding agencies to ensure compliance with policies and regulations.

• Prepares complex budgets and assists PI in completing grant application while following proposal guidelines. Creates and routes application to all departments/personnel for their approval prior to submission. Reviews proposals routed to the Department of Neuroscience for approval or recommends changes needed. Maintains all documentation and record keeping in regard to applications for department.

30% Post Award and Reporting: Manages all department grant/contract activities in compliance with approximately 20 different sponsors guidelines.

• Serves as the subject matter expert for award requirements as well as MUSC grant policies and procedures.

• Prepares the needed documentation for progress reports extension requests carryover requests close outs cost transfers rebudget requests incoming grant transfers from other institutions and required sponsor financial reporting. Ensure expenditures and budgets are consistent with state and federal guidelines and MUSC policies and procedures.

• Prepares annualized effort for PI Other Support documents biosketches and annualized effort reports for RPPRs.

15% Grant Fiscal Reporting and Annual Budget: Responsible for the fiscal management of active awards.

• Monitors FDM work tags and account setup to ensure information and reporting integrity.

• Develops and distributes monthly financial and effort reports to PIs. (approximately 50 reports/month)

• Closely monitors all PI restricted and unrestricted funds. Provides recommendations to PIs regarding projected overruns carryover available balances effort and financial forecasting.

• Completes spending transfers and effort adjustments as needed at time of discovery or and assists with the completion of annual budgeting at the individual and department level. Bring any budget variances to the attention of the Department Administrator.

10% Coordinates with principal investigators and the Administrative Manager on personnel resource management activities.

• Including but not limited to funding or job changes in Workday.

• Completes Payroll Costing Allocations (PCA) and Payroll Accounting Adjustments (PAA) in a timely manner.

• Reconcile all payroll expenditures.

10% Fiscal and report management for Program Center Grant ($10-11 million in funding) for the department.

• This includes 7 projects/accounts across 3 departments. Provides monthly financial reporting to Program director and project leads (some outside of the department).

• Advises Program director of financial projections and concerns. Prepares and submits documentation for program carryover requests progress reports and rebudget requests. Submits applications to NIH for PI changes new projects and renewals.

• Monitors Program work tags and account setup to ensure information and reporting integrity. Monitors all Program effort and coordinates with other departments if needed.

5% Special projects and other duties as assigned in support of the Chair and the Department Administrator.

• Maintains modifies and develops filing systems.

• Participate in research administration work groups as requested as well as any campus wide training designed for individuals in a research administration role.

Additional Job Description

Minimum Requirements: A bachelors degree in business administration public administration or the social sciences and four years experience in contracts and grant administration activities.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift carry lower push or pull objects 15 lbs or more unassisted. (Frequent) Ability to maintain 20/40 vision corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

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