Associate, HR Compliance

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABMs benefits visit:

Recruiting Flyer - Staff & Mgmt

Job Title:

HR Compliance Specialist/Analyst or HR Generalist- Legal Analyst Location:

Location:

Sugar Land

Position Summary:

The HR Compliance Specialist is a technical analytical and cross-functional compliance professional responsible for coordinating sensitive legal requests managing HR compliance data and supporting investigations. This role combines elements of legal case coordination such as subpoena and agency request handling with HR compliance expertise in policy management data analytics and process improvement.

The Specialist acts as a strategic bridge between HR internal and external Legal counsel and operational leadership ensuring timely accurate and secure handling of compliance matters while producing data-driven insights to proactively reduce risk.

Key Responsibilities:

Legal & Compliance Operations

Coordinate and track responses to subpoenas litigation holds EEOC claims and other agency/legal document requests in collaboration with internal and external legal counsel.

Maintain and continuously improve the claims/legal matter tracking dashboard to ensure real-time visibility into case status deadlines and compliance metrics.

Oversee secure document retention processes using digital platforms in alignment with legal requirements and company policies.

Compile and synthesize case data to identify trends recurring risks and opportunities for compliance improvements.

Policy & Documentation Management

Own the maintenance and version control of HR compliance policies employee handbook and policy repositories.

Assist in maintaining the company handbook including updating content coordinating revisions and overseeing translations to ensure accuracy and compliance across all locations.

Coordinate with HR and Legal to ensure policy updates are communicated documented and auditable.

Create clear accessible compliance documentation for internal stakeholders.

Data & Reporting

Extract clean and analyze data from HRIS case management and document tracking platforms to inform compliance strategies.

Prepare visual executive-ready reports that translate data into actionable insights for leadership.

Monitor KPIs related to compliance legal requests and investigations.

Cross-Functional Collaboration

Serve as a liaison between HR Compliance Legal IT and operational teams to ensure accurate and timely exchange of sensitive information.

Participate in audits and assist in preparing audit-ready documentation.

Frequent collaboration and partnership----

Proactively identify process inefficiencies and lead implementation of system or workflow improvements.

Qualifications:

Education: Bachelors degree in Human Resources Business Legal Studies Data Analytics or related field preferred.

Experience: 25 years in HR Compliance Legal Operations or Investigations. Experience supporting legal counsel and managing compliance systems preferred.

Technical Skills: Proficiency with Microsoft Excel SharePoint ServiceNow NAVEX GenAI platforms (e.g. Copilot ChatGPT) and data visualization tools (e.g. Power BI).

Knowledge: Strong understanding of HR compliance standards employment law basics and secure document management practices.

Core Competencies:

Collaborative: Work cross-functionally with HR internal and external Legal counsel IT and Operations to deliver timely accurate compliance support.

Accountable: Own analytics audits and policy support end-to-end; meet deadlines with high quality.

Forward Thinking: Anticipate risks design or improve scalable processes and leverage automation/analytics to prevent issues.

Think Critically: Interpret data spot trends and root causes and recommend practical improvements.

Embrace Change: Adopt new tools and optimize workflows to increase efficiency and compliance.

Communicate Effectively: Communicates clearly and professionally with all internal and external stakeholders.