Project Coordinator

Winnipeg - Canada

Monthly Salary: Not Disclosed

Posted on: 23 days ago

Vacancies: 1 Vacancy

Job Summary

Capital and Asset Management Team

For over 145 years the YMCA-YWCA of Winnipeg has been at the heart of communities in Winnipeg helping people of all backgrounds ages and abilities live engaging more rewarding lives. Were an inclusive charitable organization that is committed to nurturing the potential of children teens and young adults families and seniors by promoting healthy living and fostering a sense of social responsibility. To learn more about us visit to the Vice President Capital and Asset Management this position provides essential support to the project management team across multiple capital renovation and operational improvement projects. This role assists in the coordination compliance tracking scheduling and documentation required to ensure projects are delivered on time on budget and in alignment with organizational goals. The Project Coordinator may also support internal reporting vendor coordination and stakeholder communications.

Why work at the Y

A comprehensive benefits package comparable to some of Canadas best employers
A generous vacation entitlement that increases with years of service
Complimentary individual membership to our Community Hubs with available family add-on so you can enjoy all our health fitness and aquatics services
An employer-matching pension plan
Great people fun and rewarding work!

Responsibilities

Project Coordination

Support the planning scheduling and delivery of capital and renovation projects.
Track timelines deliverables and milestones using project management tools.
Coordinate meetings prepare agendas and minutes and monitor action items.

Procurement & Contracts

Assist with drafting and reviewing RFQs RFPs and contract documentation.
Support vendor and contractor evaluation onboarding and compliance tracking.
Maintain organized records of contracts and scopes of work.

Budget & Reporting

Assist with project budgets forecasts and cost tracking.
Monitor expenses and report on variances.
Support grant and compliance reporting as required.

Compliance & Documentation

Ensure project documentation and permits are accurate and up to date.
Track vendor insurance WCB warranties and safety compliance.
Contribute to project closeout reports and lessons learned documentation.

Communication & Stakeholder Engagement

Provide clear updates to internal teams consultants and contractors.
Coordinate effectively with engineers consultants and regulatory authorities.

Qualifications

Diploma or Degree in Project Management Construction Management Engineering Technology or a related field.
Manitoba Class 5F license and access to vehicle
13 years of experience supporting projects or facilities operations ideally in a non-profit municipal or institutional setting.
Experience with project management software (e.g. MS Project Smartsheet or equivalent).
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and deadlines.
Detail-oriented with a commitment to accuracy and accountability.
Collaborative team player with initiative.

Application Deadline: November 3 2025

Accessibility Accommodation for Applicants

The Y is committed to providing an inclusive environment where diversity is welcomed and you require accommodation during any part of the recruitment or selection process please dont hesitate to reach out. This includes providing you with alternate formats of job postings.

Contact

The Y is entrusted to provide a safe environment for children and vulnerable individuals. All applicants will be thoroughly screened through a review process including Police Record Checks with Vulnerable Sector Search and Child Abuse Registry Checks.

Required Experience:

Capital and Asset Management TeamFor over 145 years the YMCA-YWCA of Winnipeg has been at the heart of communities in Winnipeg helping people of all backgrounds ages and abilities live engaging more rewarding lives. Were an inclusive charitable organization that is committed to nurturing the potent...