Officer 3, Corporate Administration
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Job Location:
Port Louis - Mauritius
Monthly Salary:
Not Disclosed
Posted on:
22-10-2025
Vacancies:
1 Vacancy
Department:
Job Summary
Job Summary:
A senior preparer position responsible for delivering comprehensive secretarial services for low
medium and high complexity portfolios. This role handles sophisticated operational processes with
minimal supervision focusing on detailed deliverables and quality assurance. The position requires
strong technical expertise and the ability to execute complex processes while maintaining high
standards with work reviewed by Senior Officer.
Core Responsibilities:
Handle low-to-high complexity corporate secretarial matters.
Process complex transactions and documentation.
Ensure compliance with regulatory requirements.
Lead preparation of annual meetings and board meetings
Tasks:
Corporate Secretarial & Board Management:
Prepare (annual) board meetings documents - agenda list of transactions attendance list
power of attorney.
Prepare (annual) general meetings documents - agenda convocation letter attendance list
power of attorney declaration of external director.
Minutes writing based on recording - directors shareholders/ members meetings.
Minutes writing based on template - directors shareholders/ members meetings.
Drafting of resolutions with no template (directors shareholders/ members).
Drafting of resolutions based on template (directors shareholders/ members).
Updating of structure chart.
Drafting of agreements (loan capital/ share premium ).
Statutory changes.
Identification of UBO and registration with chamber of commerce Change in UBO.
Dividend distribution.
Liquidation.
Bank account opening.
Assistance with bank periodic file reviews;
Change in bank signatories;
Capital/ share premium contribution;
Share/dividend distributions.
Review of simple emails and Co-Sec tasks
Compliance:
Client file reviews.
Review client due diligence (CDD) documents.
Conduct compliance checks (bad press and world checks) Prepare bad press/ world check
memo.
Review of compliance checks (bad press and world checks) conducted by Officer 1 and 2.
Transaction monitoring.
PEP identification and preparation of PEP memo.
Conduct serviced entity risk rating (SERR) assessment/review.
Drafting of notes to Committees
Review CDD worksheet from junior staff
Administrative & Client Support:
Process payment instructions.
Handle additional duties as required
Qualifications :
Educational Background:
Degree holder and/or related Professional qualification
Professional Experience:
Minimum 4 years of experience in Corporate Administration and Secretarial matters
Additional Information :
OUR COMMITMENT TO YOU AND THE ENVIRONMENT
As a forward-looking business sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining meaningful long-term relationships with all our stakeholders including our employees clients and local communities while also reducing our impact on our natural environment.
There is always more we can and should do to improve whether in relation to our people our clients our planet or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. Were committed to fostering an inclusive equitable and diverse culture for our people led by our Diversity Equity and Inclusion steering committee.
Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees careers while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5500 employees - from 94 nationalities speaking 41 languages across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support female managers launching their first fund in an environment where only 15% of all private equity and venture capital firms are gender balanced.
Were committed to growing long-term relationships with our clients and supporting them in achieving their objectives. We understand that our clients sustainability and success leads to our sustainability and success. Were emotionally invested in our clients right from the beginning.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Administrative Functions
- office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
About Company
IQEQ is a preeminent service provider to the alternative asset industry. IQEQ works with managers in multiple capacities ranging from hedge fund, private equity fund, and mutual fund launches; private equity fund administration; advisory firm set-up, regulatory registration and infras ... View more
