Office Manager

Huntsville, AL - USA

Monthly Salary: Not Disclosed

Posted on: 20 days ago

Vacancies: 1 Vacancy

Job Summary

Title:

Office Manager

Program Summary

KBRs Missile Aviation and Ground Systems (MAGS) division delivers mission engineering solutions for critical U.S. Army programs specializing in aviation and ground systems integrated air and missile defense and threat and target systems. As a trusted partner of the U.S. Department of Defense MAGS provides innovative technology-driven solutions to enhance national security. With a global presence and a strong ethical framework KBR ensures secure effective and mission-ready capabilities worldwide.

Job Summary

This position plays an important role in the execution and support of the Kingdom of Saudi Arabias (KSA) purchase of the THAAD missile defense system. This position will support the KSA Foreign Liaison Officer assigned in Huntsville AL by providing office manager and clerical support. KBR is looking for a person who is capable of bridging culture differences able manage numerous tasks and projects simultaneously and has keen attention to detail. Typical daily duties include:

Scheduling meetings between the US Government and the FLO Office
Working with the KSA Embassy to process Foreign Visitor Requests
Coordinating facility maintenance activities
Helping coordinate travel for the FLO and staff
Pay monthly recurring costs and track monthly expenditures
Research and make special purchases

If you are looking for an opportunity to work with other cultures while helping support the Foreign Military Sale of one of Americas premier missile defense systems this opportunity is for you.

Roles and Responsibilities

Answering phones
Performing clerical tasks such as printing copying filing and mailing documents
Scheduling and booking conference rooms
Coordinating special events and meetings
Preparing and reviewing correspondence and other executive documentation
Maintaining correspondence and visitor logs
Submitting and tracking foreign visitor requests
Coordinate aid with and support travel requirements
Prepare and maintain briefings spreadsheets and schedules
Coordinate and track external inquiries suspense and action items
Take minutes and/or action items during executive meetings as required
Conduct office management duties such as paying bills purchasing admin supplies and overseeing janitorial activities
Perform other administrative duties as assigned

Basic Qualifications

Ability to communicate effectively with internal and external personnel and organizations
Candidate must be a US Citizen
Possess (and be able to maintain) a Secret Clearance
High School Diploma and 6 years experience or bachelors degree and relevant work experience

Preferred Qualifications

The ability to read write and translate documents from English to Arabic
Previous experience as an office manager
Previous experience as an Administrative Assistant in a Project Office
Previous experience drafting submitting and tracking foreign visitor requests
An understanding of Arabic cultural norms

Belong Connect and Grow at KBR

At KBR we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to and ongoing journey toward being a People First company. That commitment is central to our team of teams philosophy and fosters an environment where everyone can Belong Connect and Grow. We Deliver Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion disability sex sexual orientation gender identity or expression age national origin veteran status genetic information union status and/or beliefs or any other characteristic protected by federal state or local law.

Required Experience:

Title:Office ManagerProgram SummaryKBRs Missile Aviation and Ground Systems (MAGS) division delivers mission engineering solutions for critical U.S. Army programs specializing in aviation and ground systems integrated air and missile defense and threat and target systems. As a trusted partner of the...

Title:

Office Manager

Program Summary

Job Summary

Scheduling meetings between the US Government and the FLO Office
Working with the KSA Embassy to process Foreign Visitor Requests
Coordinating facility maintenance activities
Helping coordinate travel for the FLO and staff
Pay monthly recurring costs and track monthly expenditures
Research and make special purchases

If you are looking for an opportunity to work with other cultures while helping support the Foreign Military Sale of one of Americas premier missile defense systems this opportunity is for you.

Roles and Responsibilities

Answering phones
Performing clerical tasks such as printing copying filing and mailing documents
Scheduling and booking conference rooms
Coordinating special events and meetings
Preparing and reviewing correspondence and other executive documentation
Maintaining correspondence and visitor logs
Submitting and tracking foreign visitor requests
Coordinate aid with and support travel requirements
Prepare and maintain briefings spreadsheets and schedules
Coordinate and track external inquiries suspense and action items
Take minutes and/or action items during executive meetings as required
Conduct office management duties such as paying bills purchasing admin supplies and overseeing janitorial activities
Perform other administrative duties as assigned

Basic Qualifications

Ability to communicate effectively with internal and external personnel and organizations
Candidate must be a US Citizen
Possess (and be able to maintain) a Secret Clearance
High School Diploma and 6 years experience or bachelors degree and relevant work experience

Preferred Qualifications