Secretary 4 Bilingual Spanish, Student Placement Services
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Location: Student & Community Services Teacher Administrative Center 3215 Cuming St. Omaha NE 68131
Reports To: Student Placement Supervisor
Work Schedule/FLSA Status: 12 month/Non-Exempt hourly
Salary Schedule: Starts at $22.46/hr. Wages are administeredconsistent with the Office Personnel negotiated agreement. Salary credit may be awarded for applicable experience.
Position Purpose: The primary role of a Placement Secretary is to assist families with school enrollments school transfer requests and transportation questions. This position requires good communication skills as you interact with the public both in-person and on the phone throughout the day. Secondary responsibilities include filing and documentation work within Infinite Campus.
Essential Performance Responsibilities
- Answer telephone calls in a professional manner with tact and courtesy
- Ability to remain calm in periods of high volume with clients
- Work professionally with others in the office setting
- Willing to be flexible regarding the work schedule
- Support the department personnel when the need arises
- Type correspondence and report with accuracy
- Sort and distribute department mail
- Maintain confidentiality of records and data
- Maintain positive working relationship with fellow staff members
Knowledge Skills and Abilities:
- High school diploma and/or equivalency is required
- Bilingual skills (Spanish and English) preferred
- Computer skills that include the use of MS Word Excel Access DOSO Infinite Campus School Capping Report and willing to develop skills as new technology is implemented in the department
- Basic understanding of the Student Assignment Plan
- Experienced with data input
- Computer understanding in both operations and set-up
- Willing to work in a highly stressful office situation
- Able to copy FAX and file
- Ability to take direction and implement without specific instruction
- Ability to work without direct supervision
- Capable of being able to handle multi-task duties on a continual basis
- Experience with problem solving
- Above average attendance and prior work record
Additional Duties: Performs other related tasks as assigned by supervisor.
Equipment: This position may require the ability to use basic office equipment such as computers copiers scanners and fax machine. Must always comply with OPSs guidelines for equipment use.
Travel: Limited travel may be required.
Physical and Mental Demands Work Hazards:
- Must be able to respond rapidly in emergency situations.
- Must have organization time management communication and interpersonal skills.
- Exemplary attendance.
- Ability to work the required number of hours. Hours will include evening and weekend
- Reliable transportation
- Ability to work within the local community/neighborhood as appropriate.
- Work in standard office and school building environment.
- Exemplary communication skills verbal and written.
Interrelations:
- Contact with personnel within the district and with customers and vendors.
- Will be working under the direct supervision of the department supervisor in order to complete day to day tasks.
- Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy.
- Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.
- Expected to interact with all internal and external customers in a friendly professional manner and provide quick responsive customer service.
Employee Punctuality and Appearance
- In order for schools to operate effectively employees are expected to perform all assigned duties and work all scheduled hours during each designated workday unless the employee has received approved leave.
- Any deviation from assigned hours must have prior approval from the employees supervisor or building administrator.
- All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.
- Regular attendance is important.
Terms of Employment
This position is treated as a full-time non-exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment or teaching in a Nebraska public school and Board of Education policies as those laws and policies may change from time to time and the Teacher Contract. If your position is represented by a collective bargaining representative then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative.
Terms of employment are contingent upon:
- A background check which demonstrates background is acceptable for the position sought and working with or around students.
- Verification of U.S. Citizenship or legal authorization to work in the United States.
- Successful completion of a tuberculosis skin test (if required by federal law for your position).
Omaha Public Schools does not discriminate on the basis of race color national origin religion sex (including pregnancy) marital status sexual orientation disability age genetic information gender identity gender expression citizenship status veteran status political affiliation or economic status in its programs activities employment and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director for the Office of Equity and Diversity 3215 Cuming Street Omaha NE 68131. )
The Omaha Public School District is committed to providing access and reasonable accommodation in its services programs activities education and employment for individuals with disabilities. To request disability accommodation in the application process please contact the human resources department at .
Key Skills
- Administrative Skills
- Time Management
- Diplomatic Skills
- Listening Skill
- Languages Fluency
- Organizational Skill
- Pressure Management
- Discipline Skills
- Communication
- Relationship Management
- Client Services
- Flexibility
- IT Skill
- Orderly Condition
- Secretarial Skill
About Company
About Omaha Public Schools Omaha Public Schools: where every child is known, loved, and inspired! As a large urban public school district, our mission is to prepare all students to excel in college, career and life. Our programs are just as diverse as the students we serve. Our dis ... View more
