Data Entry & Administrative Support Specialist

Oceanside, CA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

The Data Entry & Administrative Support Specialist will provide critical support to Hobies operational success by ensuring accurate data entry administrative assistance and collaboration with cross-functional teams. As Hobie continues to evolve and expand its manufacturing and global distribution footprint described as being distributed in over 70 countries. You will enable seamless administrative workflows and high-quality data management that underpin manufacturing logistics sales and customer service functions.

Key Responsibilities

Enter update and maintain operational data in company systems: vendor purchase orders inventory records shipping/receiving logs customer and distributor profiles and sales order data.
Provide administrative support tasks such as document organization (scanning files digital archive maintenance) scheduling or coordinating remote communications assisting with travel or shipment logistics for sample/demo equipment and supporting remote team communications.
Review incoming documents (e.g. invoices shipment manifests rental/usage logs returns) for completeness and accuracy; identify discrepancies or missing information and liaise with the responsible teams (sales logistics manufacturing) to obtain clarification.
Maintain and update spreadsheets or databases to support reporting for example: weekly administrative metrics data entry backlog vendor compliance check-lists status of key shipments and error/exception logs.
Collaborate with various internal teams (manufacturing distribution logistics customer service marketing) to ensure data aligns with real-world operations and that administrative tasks support smooth cross-functional workflow.
Propose and help implement process improvements for administrative and data tasks e.g. templates macros standardized folder naming conventions automated reminders aiming to raise efficiency reduce errors and support scalability in operations.
Uphold data confidentiality and security standards: ensure customer vendor and operational data are handled according to company policies remote-work best practices backups are maintained and document access is appropriately controlled.

Requirements

High School diploma or equivalent required; Associate degree or certificate in business administration office technology data management or related field preferred.
Prior experience in data entry administrative support or office operationsexperience in manufacturing distribution retail or e-commerce is a plus.
Excellent attention to detail and high level of accuracy when handling data entry tasks and administrative documentation.
Proficiency in Microsoft Excel (or Google Sheets) and comfortable learning database systems or enterprise resource planning (ERP) systems.
Strong organizational and time-management skills; ability to prioritize and manage multiple tasks in a remote or hybrid environment and adapt to shifting demands.
Effective communication skills (verbal and written) and ability to collaborate with remote and on-site teams ask clarifying questions and follow up until issues are resolved.
Reliable remote work setup (if remote) with stable internet connection quiet workspace and self-motivated approach.
Interest or familiarity with outdoor recreation water-sports or the Hobie brand is advantageousaligns with company culture of quality innovation and lifestyle.

Benefits

Competitive salary or hourly rate based on experience and performance.
Remote-friendly or hybrid work option supporting work-life flexibility.
Opportunity to work for a globally recognised outdoor lifestyle brand known for craftsmanship and innovation Hobie has a rich history of pioneering water-craft design.
Professional development opportunities: gain experience in administrative operations data systems and cross-functional collaboration in a dynamic manufacturing and distribution environment.
Potential access to company-related product perks or discounts aligned with Hobies outdoor/water-sports gear and lifestyle focus.
Be part of a distributed team that supports high-quality operations efficient workflows and a commitment to the outdoor adventure lifestyle.

Required Skills:

High School diploma or equivalent required; Associate degree or certificate in business administration data management or related field preferred. Proven experience in data entry clerical or administrative rolespreferably in a manufacturing retail e-commerce or distribution environment. Strong typing skills (e.g. 50 wpm) with excellent accuracy and attention to detail. Proficiency in Microsoft Excel (or Google Sheets) comfortable working with large datasets; familiarity with ERP or inventory systems is a plus. Excellent organizational and time-management skills; ability to prioritize tasks work independently in a remote environment and meet deadlines. Excellent communication skills and ability to work collaboratively across remote teams. Reliable remote work setup with strong internet connection ability to maintain focus in a home-office environment. Interest in outdoor recreation water-sports or familiarity with the Hobie brand is a plus helpful to understand the product context.

This is a remote position.The Data Entry & Administrative Support Specialist will provide critical support to Hobies operational success by ensuring accurate data entry administrative assistance and collaboration with cross-functional teams. As Hobie continues to evolve and expand its manufacturi...

This is a remote position.

Key Responsibilities

Enter update and maintain operational data in company systems: vendor purchase orders inventory records shipping/receiving logs customer and distributor profiles and sales order data.
Provide administrative support tasks such as document organization (scanning files digital archive maintenance) scheduling or coordinating remote communications assisting with travel or shipment logistics for sample/demo equipment and supporting remote team communications.
Review incoming documents (e.g. invoices shipment manifests rental/usage logs returns) for completeness and accuracy; identify discrepancies or missing information and liaise with the responsible teams (sales logistics manufacturing) to obtain clarification.
Maintain and update spreadsheets or databases to support reporting for example: weekly administrative metrics data entry backlog vendor compliance check-lists status of key shipments and error/exception logs.
Collaborate with various internal teams (manufacturing distribution logistics customer service marketing) to ensure data aligns with real-world operations and that administrative tasks support smooth cross-functional workflow.
Propose and help implement process improvements for administrative and data tasks e.g. templates macros standardized folder naming conventions automated reminders aiming to raise efficiency reduce errors and support scalability in operations.
Uphold data confidentiality and security standards: ensure customer vendor and operational data are handled according to company policies remote-work best practices backups are maintained and document access is appropriately controlled.

Requirements

High School diploma or equivalent required; Associate degree or certificate in business administration office technology data management or related field preferred.
Prior experience in data entry administrative support or office operationsexperience in manufacturing distribution retail or e-commerce is a plus.
Excellent attention to detail and high level of accuracy when handling data entry tasks and administrative documentation.
Proficiency in Microsoft Excel (or Google Sheets) and comfortable learning database systems or enterprise resource planning (ERP) systems.
Strong organizational and time-management skills; ability to prioritize and manage multiple tasks in a remote or hybrid environment and adapt to shifting demands.
Effective communication skills (verbal and written) and ability to collaborate with remote and on-site teams ask clarifying questions and follow up until issues are resolved.
Reliable remote work setup (if remote) with stable internet connection quiet workspace and self-motivated approach.
Interest or familiarity with outdoor recreation water-sports or the Hobie brand is advantageousaligns with company culture of quality innovation and lifestyle.

Benefits

Competitive salary or hourly rate based on experience and performance.
Remote-friendly or hybrid work option supporting work-life flexibility.
Opportunity to work for a globally recognised outdoor lifestyle brand known for craftsmanship and innovation Hobie has a rich history of pioneering water-craft design.
Professional development opportunities: gain experience in administrative operations data systems and cross-functional collaboration in a dynamic manufacturing and distribution environment.
Potential access to company-related product perks or discounts aligned with Hobies outdoor/water-sports gear and lifestyle focus.
Be part of a distributed team that supports high-quality operations efficient workflows and a commitment to the outdoor adventure lifestyle.