Document Controller

Career Opportunity

GeoSpectrum is growing and has a new career opportunity for a Document Controller to join our team!

We are seeking a detail-oriented and technically proficientDocument Controller
to improve document control processes for all GTI documentation (drawings BOMs documents proposals inbound documentation etc.) and implement updated processes for technical teams to follow. This includes the creation and management of registries release/approval processes filling and revision/change control. This role ensures accurate control review and retrieval of inbound and outbound documents maintaining compliance with internal standards industry regulations and contractual requirements

Explore GeoSpectrums Story

GeoSpectrum Technologies is a rapidly growing company that designs and manufactures state of the art underwater acoustic components transducers and integrated end-to-end systems for maritime surveillance and exploration. GeoSpectrum is known for its innovation and designing leading-edge products.

With clients across ocean science defence and homeland security and oil and gas industries were proud of delivering reliable customized solutions that go above and beyond the requirements of our customers.

GeoSpectrum was founded in Dartmouth Nova Scotia and continues to grow after three decades of engineering. Our companys core values are woven into the fabric of our work commitment to employee engagement and client service.

Responsibilities

• Review standardize and enhance document templates. Manage templates and troubleshoot as needed
• Establish improve and implement organization wide processes and procedures for the receipt tracking review and distribution of inbound and outbound business product and technical documents such as compliance records and customer deliverables.
• Establish and maintain document control systems (e.g. SharePoint Confluence) ensuring version control traceability secure access and archiving; creating an organized information library to improve the efficiency and productivity of the organization.
• Create presentations of process and procedures present to stakeholders prepare communications and train employees for sustaining measurements.
• Ensure all documentation aligns with ISO 9001 contractual and regulatory requirements.
• Ensure documents are available where and when needed protected from loss improper use or alteration (permissions/read-only for released docs).
• Ensure that the transfer and sharing of information meets the network and cyber security standards.
• Develop optimized processes for document review and approval across engineering quality procurement and program teams.
• Create and maintain logs of all document activities (creation modification approval) for traceability and compliance audits.

• Review proofread and format documents (reports proposals presentations etc.) for compliance standards prior to release and submission to customers.

Qualifications

• Post-secondary education in Business Administration Records Management Library Sciences Industrial Engineering
• Minimum of 5 years of experience in quality assurance document control information governance or library sciences.
• Demonstrated experience working with ISO 9001 compliance documentation and controlled goods.
• Proven experience in establishing/improving document control systems processes and tools used in a manufacturing environment
• Strong knowledge and practical implementation of configuration management principles

• Attention to detail Demonstrate the ability and desire to work with highly detailed information and tasks; ensuring accuracy and quality information in all systems and documentation.

• Organization and Time Management Effectively prioritize projects tasks resources and deadlines; demonstrate effective time management skills by prioritizing delegating and monitoring progress and performance.
• Excellent analytical skills particularly with respect to technologies and databases.
• Highly proficient in Microsoft Word and Sharepoint adept at learning new software systems
• Ability to manage multiple priorities in a fast-paced environment

Security Requirements

All candidates must be eligible to apply for and maintain Canadian Controlled Goods and Canadian Government Security Clearances

GeoSpectrums Culture and Benefits

Watch our company video to get to know us! Visit .

We take pride in fostering a workplace that based on professional relationships innovation and continuous improvement and agile. Our employees work together in a collaborative cross-functional approach. Enjoy having fun at work Our social community is next to none! Our leadership team encourages our people to contribute their ideas insight and feedback for innovation continuous improvement quality management and workplace safety.

We offer:

• Competitive salary based on experience
• Work-life balance with core hours
• Paid Time Off
• Employee-Family Assistance Program
• Group Plan Benefits
• Virtual Healthcare
• RRSP matching
• Corporate Discounts and perks
• Career development opportunities
• Monthly social activities
• Professional Development and training
• Free on-site parking

GeoSpectrum Technologies is committed to employment equity and building a diverse workforce where every employee can bring their best self to work. We encourage applicants from all qualified individuals including underrepresented individuals who identify as African Nova Scotian racially visible Aboriginal persons LGBTQIA2S persons with disabilities and women. GeoSpectrum will accommodate applicants disability-related needs up to the point of undue hardship throughout all stages of the recruitment and selection you are a member of one of an equity group we encourage you to self-identify on either your application form covering letter or resume.

Apply Today

While we sincerely thank all applicants for taking the time to apply however only those chosen for an interview will be contacted.

If you requirea disability-related accommodation in order to participate in the recruitment process please contact the recruitment team by email at .

Required Experience:

Manager