Administrative Coordinator

Raken is a cloud-based mobile collaboration platform for the construction industry we empower the people who build the world! Our goal is to transform the way the world builds by introducing technology to a 7000 year old industry. To achieve this we aim to attract unique passionate people to the cause. We believe that faster better reporting will improve the working lives of nearly 10% of the US labor forcethe percentage of people currently working in construction. Helping turn the worst part of their day into the easiest (and fastest) is why we do what we do! We work with Commercial Residential and Specialty Contractors of all shapes and sizes; including many of the largest construction companies in the world.

The Administrative Coordinator will be primarily stationed at the front desk will manage Rakens day-to-day office operations and support administrative functions to ensure our organization runs smoothly. Responsibilities include maintaining a professional and welcoming presence while greeting employees guests and vendors. You will support staff with office requests coordinate company activities and office events and serve as a liaison to guide visitors and team members around the office. You will also provide outstanding daily administrative support across the organization and manage office supplies food and snacks. To be successful you will be well-organized manage time effectively and be able to juggle multiple high-level requests. This role requires flexibility to take on a wide range of responsibilities along with strong organizational communication and multitasking skills and the ability to use independent judgment and discretion to establish work priorities based on task assessment and interdepartmental needs.

This is a part-time in-office position averaging 20 to 25 hours per week. The employee is expected to work onsite two days each week Tuesdays and Thursdays with standard hours from 8:30 a.m. to 4:30 p.m. Depending on team needs an additional day may occasionally be required and flexibility is essential.

Why Join Raken

• Raken is a rapidly growing company based in Carlsbad CA with over 4500 customers across 92 countries
• We were recognized on the Forbes 2020 list of Americas Best Startup Employers we are ranked no. 1057 on the Inc. 5000 List of Fastest Growing U.S. Companies and are ranked as one of San Diegos Top Workplaces by the San Diego Union Tribune
• We are consistently ranked as a High Performer for construction management solutions on notable review sites like G2 Capterra and Software Advice
• Our Culture is Top Priority - We have a hardworking team that loves to make a significant positive impact and have fun while doing it. Core Values we live by: Take Ownership Keep Evolving Stay Balanced Elevate Others and Lets Go!

If you are a highly driven individual who wants to make an impact working for a company that values its culture employees and customers above all else - Raken is the place for you.

Role Responsibilities:

• Manage and organize office operations procedures order weekly lunches and supplies.
• Serve as a liaison between departments internal staff vendors handle incoming and outgoing mail and email correspondence.
• Timely submission of accurate invoices and receipts.
• Initiate and continuously improve administrative processes and procedures for efficient office operations
• Support the People Team with new hire onboarding and other employee related administrative tasks
• Assist in the planning and execution of internal office events
• Punctuality and regular attendance
• Additional duties as assigned

Skills Qualifications and Attributes:

• Associates degree or equivalent experience
• 1-2 years administrative support
• Tech-savvy; proficient with G-Suite MS applications Slack and Confluence
• Ability to work in a fast-paced high-growth and dynamic team environment
• Strong oral and written communications skills along with being articulate courteous and friendly
• Highly organized self-motivated detail oriented with the skill to manage multiple tasks at once
• Willingness to jump in and help out where needed; no task is too small or too big.
• Strong problem solving skills and reasoning to solve administrative issues
• Ability to be flexible and work independently as well as a member of a team
• Ability to interact cross-functionally across the organization
• Experience in the planning coordination and execution of various types and sizes of meetings and events including demonstrated skill and experience in working within a budget

Preferred Experience:

• Previous experience at a startup in an administrative or support role is a plus

Working Conditions:

• Must be able to use a computer and spend time speaking over the phone. At times may require long periods of sitting standing or walking.

Physical Requirements:

• Ability to lift 20 lbs.

Benefits:

• Medical dental and vision with generous employer contribution
• HSA/FSA
• Life/LTD
• Generous PTO
• 12 Paid Holidays
• 401k Match
• Continuing education
• Free on-site gym
• Company Social Events
• Excellent company culture
• Modern office with Ocean view and amenities

Diversity and Inclusion

We are committed to cultivating and preserving a culture of inclusion and connectedness. We are able to grow and learn better together with a diverse team of employees. The collective sum of the individual differences life experiences knowledge innovation self-expression and talent that our employees invest in their work represents not only part of our culture but is a key contributor to our success. We welcome the unique contributions that you can bring in terms of education opinions culture ethnicity race sex gender identity and expression nation of origin age languages spoken veterans status color religion disability sexual orientation and beliefs.

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