Administrative Assistant to the President (Full Time Days)

Administrative Assistant to President - Full Time Days

Bring your passion to Texas Health so we are Better Together

Work location:Texas Health Southlake - 1545 E. Southlake Blvd. Southlake TX 76092

Work hours: Full Time Days 40 hours weekly Monday-Friday 8am-5pm (onsite)

Administrative Services Department Highlights:

• Direct support to the President of Texas Health Southlake
• Partner closely with Administrative Assistants in other departments
• Be part of Fortunes 100 Best Companies to Work For 2025

Heres What You Need

• High School Diploma or Equivalent required
• 5 years of experience in support of a department supervisor or projects required
• Executive Administrative experience in a fast-paced Healthcare setting preferred.
• Experience supporting a Director Executive Leader or above preferred
• Advanced office software applications skills & experienced user of office & desktop publishing applications e.g. Word Power Point Excel spreadsheet creation and other presentation software to create presentations and some analysis and collaboration platforms e.g. Microsoft Outlook and Teams.
• Proven experience producing various forms of business correspondence-e.g. business letters memos written and statistical report documentation for production.
• Good project management & organization skills.
• Excellent verbal written communications & interpersonal skills.
• Ability to give instructions & clearly explain any type of problems or situations.

What You Will Do

• Assistant to the President:

Manage schedules by setting appointments prioritizing and communicating with callers

Work with numerous internal and external personnel to follow-up with issues obtain services and/or finalize agreements and plans

Ensure priority matters are identified and communicated accurately and timely follow up as necessary

Relieve President of administrative matters by anticipating needs prioritizing importance and taking action to meet them

Serve as a liaison communicating instructions and/or information to hospital/executive management direct reports internal/external customers committees and physicians

Schedule meetings act as reporting secretary for both multidisciplinary clinical and non-clinical committee meetings manage recording of minutes arrange for conference rooms catering and/or audio/visual equipment ensure materials are produced effectively

Use various database and advanced software to create routine and non-routine reports documents presentations for meetings (hospital and/or corporate) committees seminars education or events create drafts or final written correspondence

Monitor deadlines and ensure deadlines are met

Liaison for purchasing payroll expense tracking and reports equipment I/S activities

• Administrative Support to Executive Administration Staff
• Administrative Support to Other Departments/Individuals

Additional perks of being a Texas Health employee:

• Benefits include 401k PTO medical dental Paid Parental Leave flex spending tuition reimbursement student loan repayment program as well as several other benefits.
• A supportive team environment with outstanding opportunities for growth.

Entity Highlights:

Texas Health Southlake has been proudly serving Southlake and the surrounding communities for 20 years as of October 2024. As Southlakes first hospital and with 51600 square feet 18 surgical specialties17 inpatient suites 6 observation suites 6 operating rooms 3 physical therapy centers a pain management suite and a 24/7 Emergency Room we bring exceptional care to those we serve every day. We specialize in Bariatric Cardiology Colo-rectal Ear Nose & Throat Emergency Room General Surgery Internal and Family Medicine Imaging services and much more.

Texas Health Southlake has received numerous accolades including U.S. News and World Reports High Performing Hospital Award for 2022-2023 in 3 adult procedures and conditions Spinal Fusion Hip Fracture and Hip Replacement. We received a 5-star Rating by Beckers Hospital Review making

THSL one of only 18 hospitals in the state of Texas to receive 5-stars. We were awarded with the TJCs Gold Seal of Approval for Spine Surgery and we were awarded the Pinnacle of Excellence Award for Patient Experience award winner in Outpatient Services employee engagement physician engagement and clinical quality performance.

If youre ready to join us in our mission to improve the health of our community then lets show the world how were even better together!

Learn more about our culture benefits and recent awards.

Do you still have questions or concerns Feel free to email your questions to

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