Event Marketing Coordinator
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
At Podium our mission is to arm every local business with a complete platform and outcome-driven AI employees that convert leads into real paying customers. Every day millions of workers use our AI lead conversion and communication platform to help them get more leads and make more money.
Our work and focus on helping local businesses thrive has been recognized across the industry including Forbes Next Billion Dollar Startups Forbes Cloud 100 the Inc. 5000 and Fast Companys Worlds Most Innovative Companies.
At Podium we believe in fostering a culture that thrives on hiring and developing exceptional talent. Our operating principles serve as a compass guiding daily behavior and decision-making and ensure we hire people who will thrive at Podium. If you resonate with our operating principles and are energized by our mission Podium will be a great place for you!
Role Description
As the Event Marketing Coordinator you will play a pivotal role in ensuring Podium is represented thoughtfully and effectively at events. Youll oversee the in-office swag program and manage the coordination inventory and distribution of event materials to support the vertical marketing and tradeshow teams. Your efforts will enable these teams to meet their goals and deliver exceptional on-brand experiences that reflect Podiums values and drive awareness.
The ideal candidate is a proactive detail-oriented operator who thrives on organization and execution. You excel at managing multiple moving parts anticipating needs and finding efficient solutions to logistical challenges. You possess strong communication and project management skills a collaborative mindset and a passion for creating seamless high-impact event support systems that help Podium stand out in every market.
What you will be doing:
Swag and Materials Management
- Own end-to-end swag procurement and vendor relationships balancing quality cost and sustainability.
- Forecast inventory needs based on upcoming event calendars and internal requests.
- Partner with Brand and Procurement teams to maintain design consistency and streamline ordering processes.
- Oversee the upkeep of on-site storage areas and establish clear inventory documentation practices.
Event and Field Logistics
- Manage shipping logistics for all field and local events ensuring on-time delivery and professional presentation.
- Develop pre- and post-event checklists to standardize material handling and minimize loss or waste.
- Support tradeshow booth logistics (e.g. signage displays printed collateral) in partnership with the events team.
- Track material usage and feedback to inform future purchasing and planning decisions.
Systems and Process Development
- Build scalable user-friendly systems for team inputs event requests and swag tracking to support 150 events quarterly. Maintain high process and management standards across the team for planning deadline attainment and problem solving.
- Monitor data and usage trends to optimize forecasting spend and fulfillment workflows.
- Implement sustainability best practices in packaging shipping and material reuse.
- Create training or documentation for marketing and sales teams on how to request and use materials effectively.
- And last but not least support the Vertical Marketing and Trade Show team to proactively jump in whenever gaps arise. Take ownership and be the first to help on tasks large and small!
What you should have:
- 13 years of experience in marketing operations logistics or event coordination.
- Strong organizational and project management skills with a bias for action.
- Experience using inventory management tools or project tracking systems (e.g. Airtable Asana Monday etc.).
- Excellent communication and collaboration skills; able to work effectively with cross-functional teams.
- A creative problem solver who thrives in a fast-paced environment and can balance detail with big-picture goals.
- Passion for brand experience and ensuring every touchpoint reflects Podiums quality and values.
- (Optional) Familiarity with vendor management shipping logistics or sustainability initiatives is a plus.
BENEFITS
- Transparent culture
- Work in this building in Lehi UT
- Great opportunities for career growth
- A stellar onsite gym with local professional coaches morning and night classes offered
- Weekly free lunch breakfast and smoothies
- Swag
Podium is an equal opportunity employer. Podium provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion gender national origin sexual orientation gender identity or expression age disability genetic information marital status or veteran status.
Required Experience:
IC
Key Skills
- Time Management
- Marketing
- Customer Service
- Google Docs
- Organizational skills
- Expense Management
- Hospitality Experience
- Upselling
- Event Planning
- Events Management
- Event Marketing
- Project Coordination
About Company
AI-powered lead generation and management platform that helps you convert more leads and make more money.
