Secretary

Under the general direction of the Principal the Secretary provides clerical and administrative support in the school office and related activities at an assigned school site; coordinating data needs for the school; and implementing services within established guidelines and standards. The incumbents in this classification provide the school community with school office clerical support which directly supports student learning and achievement.

The following alphabetical list of functions duties and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions duties and tasks from those set forth below to address business needs and changing business practices.

• Assists students and parents with the enrollment process and Chromebook issues.
• Attends department in-service meetings workshops and/or seminars as assigned.
• Compiles data (e.g. enrollment attendance) for preparing reports.
• Maintains a variety of confidential and non-confidential manual and electronic files lists and records to provide up to date information and/or historical reference.
• Orders supplies verifies receipt of items distributes and/or stores items.
• Oversees student office aides (e.g. training monitoring grading) to ensure performance is maximized and standards are achieved.
• Performs clerical functions (e.g. scheduling copying faxing data entry filing); assist with office equipment maintenance (e.g. printer fax).
• Prepares and distributes a variety of materials (e.g. progress reports materials enrollment packets).
• Provide oral interpretation with Spanish speaking parents as needed.
• Provide support with obtaining substitute employees by making phone calls and utilizing the substitute system.
• Responds to inquiries from parents students and others to provide information assistance and/or direction.
• Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District including various mandatory district trainings.

KNOWLEDGE SKILLS AND ABILITIES

(At time of application)

Knowledge of:

• Basic math including calculations using fractions percentages and/or ratios
• English usage grammar punctuation and spelling
• Pertinent codes policies regulations and/or laws
• Current office equipment
• Computer usage and related software
• Customer service principles and practices

Skills and Abilities to:

• Present information clearly
• Train and supervise student workers
• Understand complex multi-step written and oral instructions
• Schedule activities
• Gather collate and/or classify data
• Be flexible in working with a wide diversity of individuals in a wide variety of circumstances
• Problem solve by identifying issues and appropriate action
• Meet deadlines and schedules including setting priorities
• Maintain confidentiality
• Work with frequent interruptions
• Work under minimal supervision
• Communicate clearly in both English and a second language (usually Spanish)
• Provide quality customer service

RESPONSIBILITY:

Responsibilities include: working under direct supervision using standardized procedures; leading guiding and/or coordinating others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the jobs functions. There is a continual opportunity to have some impact on the organizations services.

(At time of application and in addition to the Knowledge Skills and Abilities listed above.)

EDUCATION REQUIRED:

High School diploma or equivalent.

EXPERIENCE REQUIRED:

One and a half (1.5) years of clerical experience in an office environment.

LICENSE(S) REQUIRED:

• None required

CERTIFICATIONS AND TESTING REQUIRED:

• Pass the Districts applicable proficiency exam for the job class with a satisfactory score
• After offer of employment obtain:
  • Criminal Justice and FBI Fingerprint Clearance
  • Negative TB test result plus periodic post-employment retest as required (currently every four years)
  • Pre-employment physical exam A through Districts provider

SALARY SCHEDULE:
Classified Salary Range: 20
Work Calendar: 201 Days
Work Locations: Madera South High School
Work Hours: 7:30 am - 4:30 pm (8 hours/day)

*Materials Required:*
1. Completed application
2. Proof of High School Diploma Equivalency or higher degree earned (copy of official transcript OR copy of diploma/degree is acceptable)

3. Resume

*PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If sufficient candidates are not available to complete the three ranks the Personnel Commission will move to include outside candidates.

The examination process will include screening to ensure applications are complete and meet all minimum qualifications. The application requires the completion of a Supplemental Questionnaire to evaluate the applicants training and experience relative to the required knowledge and abilities for the position.No additional information will be accepted from applicants once the application has been submitted.Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process.