Legal Assistant 1 Victim Assistance District Attorney's Office
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Job Summary
Marion County requires on-site work. Remote work is not available.
The mission of the District Attorneys Office is to seek justice through:
- Promoting accountability for criminal offenders.
- Interpreting enforcing and executing law.
- Responding to the concerns of victims and the public; and
- Working cooperatively with members of the justice system.
GENERAL STATEMENT OF DUTIES
Independently performs a variety of responsible administrative legal support activities according to established practice and procedures.
SUPERVISION RECEIVED
Works under the supervision of aLegal Assistant Supervisor who assigns work sets goals and reviews work for accuracy completeness and compliance with department policies and goals.
SUPERVISION EXERCISED
Supervision of employees is not a responsibility of positions in this classification.Typical Duties - Duties include but are not limited to the following
Phone and Walk-in contacts: Receives information receives and handles correspondence answers questions looks information up on the computer refers calls.
Assorted Offices Duties: Generates sorts and sends out notices. Process incoming and outgoing mail. Enters data from mail returns and address changes and research new contact information. Enters data from case assignments. Processes victims rights requests forms victim release of information and attorney waivers. Monitors and orders office supplies and brochures. Makes office mail runs. Take meeting minutes. Keep office organized. Escorts shredding company.
CJIS Compliance Representative for Victim Assistance: Ensuring all members of VAD team are current on CJIS testing.
File and miscellaneous typing: schedules appointments for conference rooms. Enters and tracks data for grant reporting.
Other duties as assigned by your supervisor.
Requirements for the Position
- EXPERIENCE AND TRAINING
- High school diploma or equivalent; AND
- Two years of experience in office and secretarial work; OR
- Any satisfactory combination of work education training or experience relevant to the position as determined by Marion County.
PREFERENCS- Supplemental secretarial training courses
- This position requires possession of or obtain within 30 days of hire Law Enforcement Data System (LEDS) certification.
- Must pass a criminal history background investigation which includes fingerprinting; however conviction of a crime may not necessarily disqualify an individual for this classification.
- This is a safety sensitive/special needs position. Final candidates selected for this position will be required to pass a pre-employment drug screen including testing for marijuana. The Marion County Drug and Alcohol Use and Testing Policy can be found at: assignment is represented by a union.
- This is a full-time position which is eligible for overtime.
- Typical Work Schedule: Monday through Friday 8:00 am - 5:00 pm with flexibility depending upon the needs of the department and program.
KNOWLEDGE SKILL AND ABILITIES
Knowledge of modern office practices procedures and techniques; English composition spelling and grammar; arithmetic and general record/bookkeeping practices; modern office equipment and machinery and their intended use; a variety of computer systems and software.
Skill and abilities to accurately and effectively perform the various assigned tasks and duties following general procedures and program policies; meet and assist the general public and staff in a courteous and professional manner; use tact and judgment in dealing with the public concerning sensitive and confidential matters; understand and effectively follow oral and written instructions communications and procedures; apply newly assigned procedures and practices to specific work assignments; type accurately and at an acceptable rate of speed; access and use various computer systems and software; make decisions independently in accordance with established policies; provide backup to other positions as needed.
PHYSICAL REQUIREMENTS
Sits for extended periods of time; stands; moves about the work area; talking and walking; bends; grasps; climbs stairs; lifts up to 10 lbs.; keyboard operation; hears up to 10 feet away; sees up to 10 feet away; rapid-mental/hand/eye coordination; speaks in clear and audible voice; reads at 12-point font; depth perception; ability to hear at a whispered level; exercises independent judgement and action; provides customer service; decision making; uses discretion; interpersonal skills; basic math skills; problem analysis; teamwork and training.
PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Student Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your student loan eligibility should be directed to your loan servicer or the US Department of Education.VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hireyou will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.VETERANS PREFERENCE
Applicants are eligible to use Veterans Preference when applying with Marion County in accordance with ORS 408.225 408.230 and 408.235 and OAR and . Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.DOCUMENTS REQUIRED FOR VETERANS PREFERENCE
- One of the following:
- MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
- Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
- Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
- In addition to one of the above documents Disabled Veterans must also submit one of the following:
- A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
- Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
You can request copies of your military service record through the National Archives website at County is an Equal Opportunity Affirmative Action Veteran and Disability employer committed to increasing the diversity of its workforce.
Applicants with a disability may request reasonable accommodation through Human Resources in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mailHuman Resourcesif you wish to request an accommodation.
- One of the following:
Key Skills
- Typing
- Microsoft Office
- Data Entry
- Customer Service
- Computer Skills
- Microsoft Outlook
- QuickBooks
- Office Experience
- 10 Key Calculator
- Front Desk
- Filing
- Administrative Experience
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