Event Project Coordinator Apprenticeship

Issy-les-Moulineaux - France

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Dailymotion Advertising is seeking an Event Project Coordinator (Apprenticeship) to support the design and delivery of events for clients prospects and partners across multiple regions.

Note on scope and mindset: The responsibilities and skills listed below are indicative and non-exhaustive. We are looking for potential and a learning mindset as much as experience. As an apprentice you will be coached by a designated mentor and the team with progressive responsibilities to help you acquire and strengthen the remaining skills throughout the program.

Event Planning & Logistics

Assist in coordinating tailor-made events
Participate in bookings (venues hotels flights ground transfers restaurants hospitality suites tickets)
Help build and maintain timelines and roadmaps
Assist in defining event selections help manage RSVPs and attendance tracking

Budgeting & Procurement

Contribute to event cost estimates and forecasts
Support vendor onboarding and PO creation follow up on invoicing with Finance and Procurement.
Identify savings opportunities (early bird promotional rates partnerships negotiated rates etc.) for team validation.

Stakeholder & Vendor Management

Support day-to-day coordination with internal stakeholders and external partners (clients prospects travel/event agencies venues service providers).
Help ensure clear timely communications (briefs invitations confirmations itineraries guest communications)

Compliance Marketing

Align with Legal and Compliance on hospitality guidelines handle guest data (lists invitations images) in a GDPR-compliant manner under supervision.
Work with Marketing to design and deliver events ensuring concepts and materials follow brand guidelines.

Reporting & Continuous Improvement

Help produce post-event reports (KPIs budget vs. actuals feedback learnings).
Maintain supplier databases benchmark venues and experiences proactively suggest new concepts/formats/partners for review.

Qualifications :

Education & Experience

Currently enrolled in a Bachelors program (Bac3/4) or Masters in Event Management Communications Marketing Business Hospitality or related field. Eligibility for an apprenticeship contract in France is required.
Prior experience via internship or apprenticeship (ideally in event coordination marketing communication or business) is preferred.

Core Competencies

Outstanding organization attention to detail and time management.
Clear written and verbal communication professional presence with senior stakeholders.
Strong cross-functional collaboration skills.
Languages: fluent French and English required Spanish Italian or Portuguese appreciated.

Personal Attributes

Proactive resourceful and eager to learn.
Structured problem-solver practical approach to execution.
Strong interpersonal skills.
Results-oriented with a service mindset discretion and integrity.

If you are passionate about crafting exceptional client experiences and developing end-to-end event coordination skills in an international environment we would love to hear from you.

Additional Information :

Location: Issy Les Moulineaux

Hybrid setting : 2 days remote / week

Start Date: ASAP

Department : Global Business - Events & Marketing

Contract Type: Apprenticeship (12-24 months)

Want to learn more about us :

New-York office - BuiltIn
Offices in France - Welcome to the Jungle
Our articles

For the France offices :

Living Employee Culture (Events/Trainings/Parties/All hands)

Career development support (training/internal mobility/compensation cycle/360 feedback review )

High-end Health Insurance and Personal Services Vouchers (CESU)

Meal Vouchers Public Transport and Bike refund

Fitness Subscription thanks to our partnership with Gymlib

And much more...

Remote Work :

Employment Type :

Full-time

Dailymotion Advertising is seeking an Event Project Coordinator (Apprenticeship) to support the design and delivery of events for clients prospects and partners across multiple regions.Note on scope and mindset: The responsibilities and skills listed below are indicative and non-exhaustive. We are l...