CONTRACTS ADMINISTRATOR, Procure to Pay

The Contracts Administrator for Business and Site Services is a key member of the Procure to Pay (P2P) team at Boston University and is responsible for developing negotiating and facilitating the creation of binding contracts with suppliers placing orders in response to service or material requirements assisting in reconciling purchase order discrepancies and training Requisitioners in Ariba Guided BUying. Pay Range: Minimum $53200 Midpoint $71900 Maximum $90500 Note: Salary is based on related experience expertise and internal equity; new hires can expect an initial annual salary which is between the minimum and midpoint of the range above. Boston University supports a flexible work environment for authorized staff members. This position is eligible for a hybrid work arrangement (i.e. remote work up to three (3) days per week) after completion of a successful observation period. Major duties of this position include: Drafts and facilitates the creation of binding contract documents and purchase orders for Boston University orders with new and existing suppliers. Interacts daily and coordinates closely with stakeholders suppliers Contracts Attorneys colleagues and management to identify functional/technical specifications and performs cost analysis of supplier proposals to establish negotiation positions to obtain the best total value for Boston University.

• Assists in the execution and delivery of the P2P strategy by driving alignment and engagement of key stakeholders and facilitating adoption/acceptance of BU procurement programs across schools colleges and administrative units.
• Develops and maintains high-quality documentation including purchase records bid records purchasing card (PCard) records standard operating procedures and relevant training materials as required by law federal acquisition requirements and Boston University policy.

• B.A./B.S. in business finance accounting management nonprofit administration or public administration
• 1-3 years of experience with demonstrated proficiency in:
  • Public speaking written and interpersonal communication skills.
  • Organizational and analytical skills and the ability to prioritize and manage concurrent projects with multiple stakeholders.
  • Professionalism good judgment and integrity.
  • Detail-oriented demonstrating accuracy and quality of work output.
• Intermediate analytical communication and interpersonal skills. Able to work optimally and collaboratively in a small collegial team environment.
• Self-motivated proactive intellectually curious.
• Comfortable handling multiple tasks simultaneously in a fast-paced environment.

Preferred Skills:

• Experience working in a Procure to Pay function with exposure to a relevant eProcurement system such as SAP Ariba. Benefits/Other Information:
• Boston Universitys generous benefits package includes health dental life insurance and paid time off! Full-time employees are also eligible for tuition remission for courses at Boston University. Note: the remission benefit extends to dependents as well. For more details on benefits please refer to the Boston University benefits page at department of Financial Affairs at Boston University values intellectual cultural and social diversity among its staff and students. We remain steadfast in our dedication to building a team that is inclusive and equitable and a place where all constituents can thrive.
• For all positions we are looking for individuals who enjoy working with colleagues in a collaborative environment and who are flexible and creative. We strongly encourage applications from women and under-represented groups who share our interest in serving a university community with diverse needs backgrounds ethnicities and abilities.
• Interested applicants are asked to upload a resume list of references (if available) and submit a cover letter addressed to Hiring Manager P2P Contracts Administrator. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request an accommodation.