Executive Virtual Assistant Ran-

Position : Executive / Virtual Assistant

Work Hours (Client) : Monday to Friday - 8am - 5pm PST Full-time

Pay Range : $1000 - $2000 USD/month(varies based on skill set and experience level)

Location of Search : South Africa

Work Location : REMOTE

Role Overview:

We are seeking a highly organized proactive Executive Assistant to support a busy executive coach and founder based in California. This role blends professional and personal assistance providing the right candidate with a dynamic varied and rewarding workload. You will be instrumental in helping streamline operations manage communications and free up time for strategic growth.

Duties and Responsibilities:

Administrative & Organizational Support

• Manage calendar schedule meetings and coordinate client appointments
• Prioritize and respond to emails ensuring nothing critical is missed
• Organize files documents and resources across Google Drive and other platforms
• Assist with research data consolidation and summarization of key insights
• Support invoicing and payment tracking (approx. a dozen invoices per month)
• Coordinate travel logistics including flights and accommodations
• Prepare briefing notes agendas and follow-up summaries for meetings
• Track key projects deadlines and deliverables to ensure everything stays on schedule

Social Media & Content Support

• Assist with LinkedIn content posting strategy and engagement
• Support potential expansion into Instagram Facebook and newsletters
• Curate content from industry leaders for personal learning and client communication
• Maintain and update client email lists and newsletters
• Draft and edit social media posts newsletters and presentations
• Track engagement metrics and report insights to optimize content strategy
• Assist in planning webinars virtual events and workshops

Adhoc tasks

• Assist with family scheduling event coordination and research for travel or vacations
• Coordinate vendors household maintenance and other logistical needs
• Provide comprehensive support to streamline personal and professional activities

Minimum Requirements:

Language requirement: Excellent English Communication Skills

Experience: 5 years of related experience

• 45 years of executive assistant or virtual assistant experience
• Strong organizational skills and ability to prioritize competing tasks
• Proficient with G Suite Google Calendar email tools and AI tools (ChatGPT Gemini Claude)
• Experienced in and comfortable with social media management and content curation
• Excellent written and verbal English communication
• Trustworthy proactive and able to work independently
• Comfortable managing both professional and personal tasks

Preferred Qualifications:

• Experience with Apple ecosystem (Mac iPhone Apple Notes)
• Familiarity with AI-based productivity tools and automation
• Experience with invoicing tools (e.g. )