Administrative Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Administrative Assistant
Are you recognized for your rigor and strong organizational skills This strategic support position at the heart of a stimulating legal environment offers diverse responsibilities in a bilingual context. Partial remote work is possible depending on experience and autonomy.
What is in it for you:
Annual salary between $70.000 and $80.000 depending on relevant experience.
Permanent full-time position based on a 35-hour workweek.
On-site training period followed by a hybrid model (one remote day per week).
Comprehensive group insurance coverage upon hire including health dental vision life disability and travel insurance for the employee and dependents.
Employer participation in a group retirement savings plan.
Several weeks of paid leave including vacation and personal days.
Flexible personal leave policy.
Enhanced statutory holidays with one additional floating day.
Access to mental health support telemedicine and family assistance services.
Employee wellness program including financial support for eligible expenses.
Professional development opportunities with potential reimbursement for training costs.
Inclusive and supportive work environment that values diversity recognition and collaboration.
Active community engagement through volunteer and social initiatives.
Internal events and social activities organized throughout the year.
Access to a variety of corporate perks and discounts.
Responsibilities:
Draft correspondence prepare and revise documents.
Manage deadlines schedule meetings and appointments and maintain the partners calendar.
Coordinate travel arrangements and reservations for the partner.
Review and proofread documents to ensure grammatical accuracy proper formatting and compliance with legal standards and the firms visual identity.
Manage files and documentation using various storage and archiving systems such as NetDocuments and ShareFile.
Assist lawyers with business development projects and maintain the professional contact database.
Process data such as time entries expenses and file openings.
Act as a liaison with clients colleagues service departments (including the business center) and external parties.
Follow up on billing in collaboration with billing coordinators.
Transcribe dictations audio notes and recordings.
Perform document comparisons (markups).
Participate in onboarding new team members.
Perform any other related administrative tasks as required.
What you will need to succeed:
Diploma or relevant training in office administration or legal secretarial studies (AEC or DEC an asset).
5 years of experience in a demanding professional environment.
Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint).
Strong knowledge of Adobe Acrobat Pro.
Experience with digital transcription; knowledge of BigHand is an asset.
Proactive autonomous and excellent time management skills.
Strong attention to detail and ability to manage multiple priorities simultaneously.
Discreet mature and professional demeanor.
Professional fluency in both French and English to effectively support clients in both languages.
Why Recruit Action
Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.
# DAV171025
Company Industry
IT Services and IT Consulting
Key Skills
- Generator
- Accomodation
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