Administrative Assistant Surgical Coordinator

Shelton, CT - USA

Hourly Salary: USD 22 - 26

Posted on: 18-10-2025

Vacancies: 1 Vacancy

Job Summary

Key Responsibilities:

Scheduling & Schedule Management

Responsible for the coordination of care for surgical and non-surgical patients
Maintains and manages physicians calendar including office vacation/time-off on-call and surgical calendar
Schedules patients appointments
Schedules tests surgeries procedures consultation requests & post-op physical therapy
Liaison with hospitals and surgery centers to schedule cases and to notify changes
Liaison with appropriate vendors to order equipment for scheduled surgical cases
Verifies patients insurance eligibility for the procedure
Schedules and/or coordinates with other physicians and hospitals
Manages/releases hospital block time at hospital(s)

Communications

Answers telephone in accordance with office protocol
Triages phone calls to the appropriate individual or department
Retrieves and responds to voicemail messages in a timely manner
Handles patient complaints
Responds to flags in EMR system
Responds to physician messages delivered through Patient Portal

Records Management

Prepares correspondence (memos reports letters etc.) as directed by physicians and administration
Ensures all diagnostic testing and required documentation including operative files are ordered scanned and sent to all parties
Arrives surgery and enters global period dates after procedure has taken place

Qualifications

Bachelors degree preferred; Prior healthcare experience required
A minimum of five years of experience as an administrative assistant in a healthcare setting
Excellent computer skills: including Microsoft Office; Electronic Medical Records
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

OSG offers a pleasant professional work environment competitive wages and comprehensive benefits including generous paid time off.

Orthopaedic Specialty Group P.C. is an Equal Opportunity Employer

Required Experience:

Key Responsibilities:Scheduling & Schedule ManagementResponsible for the coordination of care for surgical and non-surgical patients Maintains and manages physicians calendar including office vacation/time-off on-call and surgical calendarSchedules patients appointmentsSchedules tests surgeries proc...