Executive Assistant 2 Community Health

Inova Community Health is looking for a dedicated Executive Assistant 2 to join our team. This role will be Full-Time Monday-Friday 8:30 a.m. - 5:00 p.m

Inova is consistently ranked a national healthcare leader in safety quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health: offering medical dental and vision coverage and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5250 per year in education assistance and up to $10000 for student loans.
• Mental Health Support: offering all Inova team members their spouses/partners and their children 25 mental health coaching or therapy sessions per person per year at no cost.
• Work/Life Balance: offering paid time off paid parental leave

Executive Assistant 2 Job Responsibilities:

The Executive Assistant 2 compiles and maintains data/documentation to ensure availability of complete accurate and current information. Composes reviews and prepares correspondences/presentations accurately and in a timely manner. Maintains calendars and coordinates meetings to ensure the most efficient and effective use of the time. Performs a variety of administrative activities to ensure the smooth and efficient operation of the office.

• Organizes and tabulates data often of a highly confidential nature and maintains routine and/or specialized databases using Excel Access or other specialized database applications.
• Organizes and expedites the flow of work through the office/department.
• Possesses broad knowledge of overall corporate operations.
• Assists in the preparation for executive meetings.
• Designs formats and showcases presentations/documents by using intermediate/advanced features of Microsoft Office applications (Word Excel Power Point); Responds to mail faxes and email accordingly.
• Coordinates internal/external meeting arrangements by including invitation/registration process facilities catering/logistics as well as travel and hotel arrangements as needed.
• Serves as gatekeeper by screening visitors/calls responding to inquiries or referring them to other team members scheduling meetings/calls and following up.
• Possesses a knowledge of the functional area and system-wide impact of that function as well as major system issues with which executive is involved.
• May perform additional duties as assigned.

Minimum Qualifications:

• Education:High School diploma or equivalent
• Experience:4 years of relevant office experience including 2 years of reporting to a senior leader Or Bachelors degree equivalent to 3 years of relevant experience

Preferred Qualifications:

• Bachelors degree
• Experience providing administrative support to senior leaders