Personnel Associate

Chicago, IL - USA

Monthly Salary: USD 4127 - 6710

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary



Office of the Illinois Secretary of State
Alexi Giannoulias

Job Title: Personnel Associate
Division: Chicago Operations
Union: IFT
Location: 115 S LaSalle St Chicago IL Cook County
Salary: Range $4127 to $5000 monthly commensurate with experience
Benefits: technical personnel work for the Secretary of States Office by gathering pertinent documentation for the processing of the personnel transactions involving internal movements and processing eligible lists; Assists with attendance; Assists with the hiring process through the interview process; serves on onboarding team for sign-ups and for New Employee Orientation including gathering of documentation and fingerprinting of applicants; answering questions relative to testing procedures; serves as backup receptionist for front desk; assists with special projects.

Duties and Responsibilities:

Assists with hiring process through filling of positions by eligible list and applications; serves role as member of onboarding and new orientation teams by handling sign-ups assists with training program for new employees.
Processes internal movements of personnel transactions through contact with employees for execution of paperwork as well as paperwork due to the submission of bids.
Serves as receptionist for front desk answering the phone handles walk in customers in the Flagship DMV giving instruction on hiring process as well as referring calls to appropriate staff.
Assists staff with special projects; prepares materials and documents necessary to complete transactions.
Performs other duties as required or assigned.

Specific Skills:

Requires extensive knowledge of office practices and procedures equipment and personal computers.
Requires extensive knowledge of composition grammar spelling and punctuation.
Requires working knowledge of arithmetic computations.
Requires elementary knowledge of the principles of organizational administration and structure.
Requires ability to effectively interact with employees management the public applicants and other personnel professionals.
Requires ability to follow detailed oral and written instructions.
Requires ability to present complex ideas clearly in both written and oral form.
Requires ability to read and comprehend laws rules regulations policies and procedures.
Requires a willingness to travel and a valid Illinois Drivers license.
Requires the ability to lift and carry 0 to 10 lbs.

Education and Work Experience:

Requires knowledge skill and mental development equivalent to the completion of two (2) years of college preferably with courses in public personnel or business administration human development counseling employee relations or employment law OR three (3) years of responsible clerical experience in a personnel or human resources setting.

Application Process:

Please visit apply by completing the online application; you may also upload a resume or other attachments as needed.
Preference will be given to Illinois residents in the hiring and selection process in accordance with the Illinois Secretary of State Merit Employment Code.
Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago ) or Springfield ).

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race color religion sex national origin sexual orientation age marital or veteran status or the presence of a non-job-related medical condition or disability.

Required Experience:

Manager

Office of the Illinois Secretary of State Alexi GiannouliasJob Title: Personnel AssociateDivision: Chicago OperationsUnion: IFTLocation: 115 S LaSalle St Chicago IL Cook CountySalary: Range $4127 to $5000 monthly commensurate with experienceBenefits: technical personnel work for the Secretary o...



Office of the Illinois Secretary of State
Alexi Giannoulias

Assists with hiring process through filling of positions by eligible list and applications; serves role as member of onboarding and new orientation teams by handling sign-ups assists with training program for new employees.
Processes internal movements of personnel transactions through contact with employees for execution of paperwork as well as paperwork due to the submission of bids.
Serves as receptionist for front desk answering the phone handles walk in customers in the Flagship DMV giving instruction on hiring process as well as referring calls to appropriate staff.
Assists staff with special projects; prepares materials and documents necessary to complete transactions.
Performs other duties as required or assigned.

Specific Skills:

Requires extensive knowledge of office practices and procedures equipment and personal computers.
Requires extensive knowledge of composition grammar spelling and punctuation.
Requires working knowledge of arithmetic computations.
Requires elementary knowledge of the principles of organizational administration and structure.
Requires ability to effectively interact with employees management the public applicants and other personnel professionals.
Requires ability to follow detailed oral and written instructions.
Requires ability to present complex ideas clearly in both written and oral form.
Requires ability to read and comprehend laws rules regulations policies and procedures.
Requires a willingness to travel and a valid Illinois Drivers license.
Requires the ability to lift and carry 0 to 10 lbs.

Please visit apply by completing the online application; you may also upload a resume or other attachments as needed.
Preference will be given to Illinois residents in the hiring and selection process in accordance with the Illinois Secretary of State Merit Employment Code.
Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago ) or Springfield ).