Medical Record Coordinator and Abstractor
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Job Location:
Nashville, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
18-10-2025
Vacancies:
1 Vacancy
Job Summary
Job Title: Medical Record Coordinator and Abstractor
Location: Nashville TN/Hybrid
Duration: 12 months
Work Type- Hybrid
This position is full-time hybrid position - remote with a minimum requirement of 1-2 in-person onsite days each month (Central Office located in Nashville TN). Travel to Nashville is non-reimbursable.
Overview:
The Tennessee Birth Defects Surveillance System (TNBDSS) within the Family Health and Wellness (FHW) Division of the Tennessee Department of Health (TDH) is accepting applications for a Medical Record Coordinator and Abstractor position.
The Medical Record Coordinator and Abstractor will serve as a subject matter expert for birth defects case management and will be primarily responsible for medical record processing and abstraction. Position is renewable through July 2026.
Responsibilities:
- Request medical records of persons with suspected or identified birth defects using a developed algorithm
- Conduct case verification on all reports received on key birth defect diagnoses
- Review assigned medical records (digital electronic and hard copies) and extract relevant information and required data variables
- Cross-reference information from multiple sources to ensure abstracted data is complete and accurate
- Perform data entry into iCMS database for abstracted medical records
- Review data entry by non-clinical staff to ensure clinical accuracy
- Collaborate with the TNBDSS team to identify issues and ensure data processes are complete and accurate
- Maintain partnerships with facility HIM staff and provide feedback as it relates to process improvements
- Complete abstraction assignments on time with minimal supervision
- Attend regular meetings with the TNBDSS team
- Maintain ongoing education on developments in patient care data management birth defects healthy pregnancy and health equity
Requirements:
- Undergraduate (Associate or Bachelor) degree in a healthcare-related field; RN preferred.
- Extensive clinical experience (5 years or more; Medical Assistant Phlebotomy etc.) may be considered in lieu of formal education. (Completion of a nursing program preferred)
- At least 1 year in Health Information Management; Coding Nursing and/or Medical Record abstraction experience required
- Clinical background in Pediatrics Labor/Delivery Congenital Birth Defects and/or Maternal/Child Health preferred
- Ability to maintain HIPAA compliance at all times
- Ability to work independently responsibly and efficiently; problem-solving and communicating when needs are present
Required Experience:
IC
Key Skills
- DME
- Medical Documentation
- Typing
- Developmental Disabilities Experience
- Computer Skills
- Data Collection
- ICD-10
- Medical Management
- Medical office experience
- Vital Signs Experience
- Pediatrics Experience
- Medical Terminology
