Executive Assistant I

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Closing Date:

10/28/2025

Type of Position:

Professional Staff - Operations

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education research and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical Dental and Vision plans available for qualifying staff and family
• Holiday Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position please click theApply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting please contact Human Resources at .

Department:

CPH DO OPDPE & OSAA

Departments Website:

Summary of Job Duties:

The Executive Assistant I provides high-level administrative support to the Associate Dean/Director faculty and staff within the Offices of Admissions Alumni and Professional Development and Program Evaluation. This position manages and coordinates daily operations maintains office efficiency and implements effective systems and procedures to support smooth workflows across multiple departments. The ideal candidate is highly detail-oriented with excellent writing editing and spelling skills and demonstrates strong organizational abilities professionalism and the capacity to manage multiple priorities in a fast-paced academic environment. If you take pride in delivering exceptional administrative support and thrive in a collaborative mission-driven setting we invite you to apply and join our team!

Qualifications:

• Bachelors degree plus two (2) years of administrative or related experience or

• High School diploma/GED plus six (6) years of administrative or related experience required.

Knowledge Skills & Abilities:

• Proficient in Microsoft Office applications: Word Excel Outlook and PowerPoint.

• Excellent verbal and written communication skills demonstrating high levels of emotional intelligence.

• Detail-oriented.

• Excellent writing editing and spelling skills.

Preferred Qualification:

• Bachelors degree in public health adult learning and education business accounting or related field plus (3) years of experience working in an administrative role.

• Proficient in Workday (Student and Financial Modules).

Additional Information:

Responsibilities:

• Maintains calendars schedules appointments coordinates meetings and special events of various sizes and levels of complexity (commencement new student orientation and onboarding each semester public health week activities and preview days) including conference room set-up for meetings and classes as needed.

• Coordinates travel arrangements for faculty staff and official guests.

• Prepares itineraries for visitors.

• Prepares compiles produces edits and distributes correspondence and reports.

• Maintains and updates faculty curriculum vitae and biographical sketches for grants and conference presentations.

• Answers phones office emails and responds to inquiries providing information regarding policies and procedures as needed.

• Greets Office visitors trainees and students and facilitates visits.

• Research information to resolve problems or issues related to Office operations.

• Coordinates the collection of new student applications for review by the COPH Admissions Committee and dissemination of their decisions to applicants and department chairs/program directors.

• Performs general office management functions such as photocopying ordering supplies maintaining inventories of assets publications and materials requesting services and equipment maintenance and repairs managing equipment leases and software.

• Responsible for completing purchasing requisitions and processing travel transactions.

• Coordinates travel documents with the UAMS Travel Office and coordinates travel reimbursements.

• Creates and/or maintains Office financial records and monitors expenditures and accuracy of transactions.

• Provides status reports on financial accounts as required using Workday reports and internal records.

• Addresses workspace and resource issues and collaborates with the COPH Business Office on administrative and financial policies and processes.

• Manages and develops materials resources and activities to support the Office faculty staff and trainers and Office programs and projects.

• Produces documents graphs charts tables spreadsheets and complex numeric figures using Microsoft WORD Excel and PowerPoint software.

• Assists in the development of materials for training brochures certificates etc. and for the Offices websites.

• Performs other duties and projects as assigned.

Salary Information:

Salary commensurate with education and experience.

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Applicants must upload a resume to be considered for the position.

Please contact for any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background drug testing and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

N/A

Frequent Physical Activity:

Lifting Pulling Pushing Sitting

Occasional Physical Activity:

Crawling Crouching Kneeling Reaching Standing Stooping Walking

Benefits Eligible:

Yes