Administrative Assistant

Pioneer Valley Regional School is seeking a full-time Administrative Assistant. The Administrative Assistant will become part of our collegial and high-performing main office team.Responsibilities1. Answer and direct phone calls; greet and assist students families and community members.2. Manage the Principals online calendar and schedule appointments as needed.3. Document and maintain records of faculty staff and student attendance; communicate with families regarding absences.4. Process staff absence forms and schedule substitutes; distribute lesson plans rosters keys and other materials to substitute educators.5. Orient new substitute educators.6. Create update and distribute the daily school calendar and communicate schedule changes throughout the year.7. Post School Council notices School Committee agendas and job openings for PVRS.8. Participate in the districts emergency response system during drills and real emergencies.9. Welcome and monitor students sent to the office; maintain awareness of student comings and goings including dual-enrollment students.10. Manage building use requests including scheduling communication and key/swipe card tracking.11. Manage purchase orders ordering and financial tracking for all middle high school accounts including student activity and club accounts and the Principals office account.12. Assist in preparing and running graduation and other major school events.13. Assist students staff and families with various requests and inquiries.14. Support preparations for the start and close of the school year.15. Cross-train with other office staff to ensure consistent Main Office coverage.16. Perform additional duties as assigned.About our schoolWith 240 students in Grades 7-12 PVRS is a small rural school in Western Massachusetts with a close-knit community and a commitment to academic excellence. The school values innovative instruction collaborative problem-solving and student-centered learning. Teachers have the ability to build strong relationships with students and work closely with colleagues across schools impressive array of arts athletics and academic programming belies its small size. We have a campus with 95 acres the larges of any public school district in the state which features hiking and mountain biking trails an ecology pond and a federally-certified vernal pool.About our districtPVRSD is a small cohesive and forward-thinking district in beautiful Western Massachusetts. Nestled along the Connecticut River and bordering both Vermont and New Hampshire our district is at the literal crossroads of a tristate region rich with agricultural and cultural resources. Our three towns encompass pristine forested uplands classic New England hilltop and river valley farms and small town centers that exemplify the best of rural living. The district is in an exciting period of rejuvenation with a focus on environmental education and exploration of a major building serves 565 students across three schools PreK-12 and has an annual budget of $17 addition to students from our three member towns the district serves students from Vernon VT and Warwick MA through tuition agreements. The anticipated salary range for this position may be found in the contract of the Pioneer Valley Association of Support Personnel.. The Pioneer Valley Regional School District values employees at all stages of their careers. We welcome applications from both new and experienced Administrative Assistants who are committed to a positive school culture student growth and a collaborative work environment.