Advancement Coordinator, Operations

Job Summary/Basic Function:

The Operations Coordinator is a versatile and service-oriented role focused on streamlining and optimizing daily business operations within the Boise State University Foundation. Reporting to the Chief of Staff this position acts as a central point of contact and provides critical support to the Director of Board Operations the Director of Foundation Human Resources and operations related to the Alumni and Friends Center. The Operations Coordinator ensures efficient workflows across departments by managing logistics coordinating projects facilitating communication and monitoring timelines and processes. This role plays a vital part in helping cross-functional teams stay aligned responsive and focused on delivering operational excellence in support of the Foundations mission.

Department Overview:

A nonprofit Idaho organization the Boise State University Foundation was established in 1964 for the benefit of Boise State University. We work to secure philanthropic support for the university by developing and nurturing relationships with our alumni and friends and stewarding gifts made to support Boise State. The Foundation works closely with university leadership the Boise State University Alumni Association and the Bronco Athletic Association.

Mission: To build a greater Boise State University we provide fundraising leadership and service across the university and partner with donors and alumni to inspire private support.

Core Values:

• Purpose Driven
• Relentless Excellence
• Responsible
• Collaborative

Level Scope:

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature requiring limited judgment and decision making. This level is typically focused on self development. Requires theoretical knowledge through specific education and training.

Essential Functions:

80% of the time the Advancement Coordinator Operations must:

• Provide administrative and project support to the Chief of Staff Board Operations Director Foundation HR Director and Alumni and Friends Center (AFC) facility operations.
• Plan and execute ad hoc events and special projects as delegated by the Chief of Staff including internal meetings retreats and building-wide gatherings.
• Maintain confidentiality and professionalism when handling sensitive or personnel-related information.
• Contribute to a collaborative and solutions-oriented culture by identifying operational inefficiencies and suggesting improvements.
• Process expense reimbursements vendor payments and support budget tracking and reconciliation for executive board and HR activities.
• Track deadlines deliverables and recurring responsibilities to ensure timely follow-through across all supported areas.
• Help implement operational processes and improvements.
• Assist with logistics for staff-wide events onboarding sessions and board-related gatherings including venue coordination supplies catering and materials.
• Manage shared files templates and records for accuracy accessibility and compliance with retention policies.
• Coordinate internal communications draft correspondence and assist with document review and formatting across executive board and HR-related functions.

15% of the time the Advancement Coordinator Operations must:

• Serve as a liaison to campus partners for cross-functional initiatives or events.
• Represent the team in working groups or collaborative planning efforts when needed.
• Support the departments involvement in large-scale campus events.

5% of the time the Advancement Coordinator Operations must:

• Perform other duties as assigned.

Knowledge Skills Abilities:

• Demonstrate Boise State University Foundations core values: Purpose Driven Responsible Relentless Excellence and Collaborative.
• Experience with and the ability to use and develop electronic communication with various stakeholders.
• Ability to think through moderately complex processes and have exceptional problem-solving skills.
• Proven capability to convey complex information in an understandable manner through both spoken and written formats.
• Strong organizational and time-management skills with high attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Discretion in handling confidential or sensitive information.
• Event planning experience.

MinimumQualifications:

Bachelors degree or equivalent experience.

Salary and Benefits:

The starting annual salary range for this position is $50065.60 to $62587.20 commensurate with State University provides a best-in-classbenefits package including (but not limited to):

• 12paid holidaysAND the University is closed between Christmas and New Years (requires use of 3 vacation days)
• Between 12-24annual paid vacation daysfor full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to yourORP retirement fund(Professional and Faculty employees)
• 11.96% University contribution to yourPERSI retirement fund(Classified employees)
• Excellent medical dental and otherhealth-related insurancecoverages
• Tuition fee waiverbenefits for employees spouses and their dependents
• See ourfull benefits pagefor more information!

Required Application Materials:

Please submit a cover letter indicating your interest and qualifications for the position. Attach a resume that includes employment history (including dates of employment).

About Us:

Nestled along the Boise River and steps from the state capitol Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. Were a trailblazing institution nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. Were building a thriving community of faculty and staff whose unique skills experiences and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idahos Treasure Valley at Experience:

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