Commercial Operations Specialist

The Commercial Operations Specialist plays a key role in supporting the end-to-end commercial process
across multiple regions ensuring smooth execution of operational tasks related to order management
customer setup financial transactions and cross-functional coordination. This position serves as a vital
link between sales finance customer service and supply chain teams helping to resolve issues
streamline workflows and support ongoing business initiatives.

The ideal candidate will be detail-oriented highly organized and comfortable navigating ERP and CRM
systems (such as SAP/ Salesforce) and cross-functional communication. Responsibilities include:
managing customer account setup supporting commission and distribution payments resolving billing
and shipping issues overseeing credit reviews and responding to both internal and external inquiries.
The role also involves maintaining compliance with internal standards and external regulations assisting
with special projects and contributing to process improvements across regions.
This position requires strong problem-solving skills a customer-first mindset and the ability to adapt in a
fast-paced collaborative environment.

Key Characteristics:

• Strong interpersonal skills with the ability to collaborate effectively across multifunctional teams and departments
• Excellent communication skills demonstrating professionalism and tact when interacting with customers and stakeholders at all levels
• Exceptional organizational and time management skills with a proven ability to prioritize tasks manage multiple projects simultaneously and consistently meet deadlines
• Adaptable and resilient with the capacity to thrive in a dynamic fast-paced environment
• Detail-oriented with a strong analytical mindset and problem-solving abilities
• Customer-centric approach balancing business needs with maintaining positive client relationships
• Self-motivated with a proactive attitude and the ability to work independently as well as part of a team

Duties & Responsibilities:
Commission and Financial Processes

• Support partner commission and distribution profit payments
• Assist with banking account setups
• Manage credit hold reviews and past due account processes
• Conduct new customer credit evaluations

Order and Billing Management

• Resolve SAP billing discrepancies and ensure accurate invoice processing
• Review and process demo supply and standard instrument orders
• Handle order confirmations and coordinate demo project fulfillment
• Manage credits rebills and shipping-related issues

Customer and Account Setup

• Create and maintain customer accounts in SAP
• Oversee Know Your Customer (KYC) workflow processes and ensure compliance
• Review and correct duplicate customer accounts incorrect payment terms and address inaccuracies
• Process tax exemption documentation and FONDO certificates for Puerto Rico
• Maintain up-to-date insurance certificates and supplier certifications

Inquiry and Issue Resolution

• Monitor and respond to inquiries from shared email boxes
• Provide support to sales and customer service teams on operational and customer-related questions
• Collaborate with internal stakeholders to resolve account order and billing issues efficiently

Cross-Functional Coordination and Support

• Assist with cross-functional projects and special initiatives such as Brilliant Fulfillment and customer data projects
• Support sales partner forecasting and reporting efforts

Qualifications :

Knowledge Skills & Abilities:

• Strong understanding of order-to-cash processes including billing credit management and customer account setup
• Working knowledge of ERP and CRM systems
• Awareness of compliance and regulatory processes including KYC supplier certifications and insurance requirements
• Attention to Detail Accuracy in processing orders financial data and maintaining records.
• Communication Skills Clear and professional verbal and written communication with internal teams and external stakeholders
• Problem-Solving Proactive approach to resolving operational issues often under time constraints
• Time Management Ability to manage multiple tasks and prioritize in a fast-paced environment
• Collaboration Works well in cross-functional teams and supports others across departments
• Ability to adapt to evolving systems tools and processes
• Ability to work independently with minimal supervision while maintaining a high level of accountability

Education & Experience
Required:

• High School Diploma
• 3 years working in sales administration or customer support

Preferred:

• Bachelors degree in business administration or related field

Additional Information :

At Veolia we realize diverse teams make smarter decisions deliver better results and build stronger
communities. Were an organization that champions diversity and inclusion at every rung of the ladder
and are proud to be an equal opportunity workplace. Because our people are our greatest assets we
also offer competitive compensation and benefits that include:

Compensation - The salary range is tied to the market for similarly benchmarked roles.  The range is
not an absolute but a guide and offers will be based on the individual candidates knowledge skills
experience and market conditions as well as internal peer equity.  Depending upon all the preceding
considerations for the final selected individual candidate the offer may be lower or higher than the
stated range: $23 - $30 USD
Medical Dental & Vision Insurance Starting Day 1!
Life Insurance
Paid Time Off
Paid Holidays
Parental Leave
401(k) Plan - 3% default contribution plus matching!
Flexible Spending & Health Saving Accounts
AD&D Insurance
Disability Insurance
Tuition Reimbursement

Disclaimer: The salary other compensation and benefits information is accurate as of the date of this
posting. The Company reserves the right to modify this information at any time subject to applicable
law.
****Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will not
sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity****
VWTS does not accept unsolicited resumes from external recruiting firms. All vendors must have a
current and fully executed MSA on file before submitting candidates. Any unsolicited resumes and
candidate profiles will be deemed the property of VWTS and no fee will be due.

As an inclusive company Veolia is committed to diversity and gives equal consideration to all applications without discrimination.

Remote Work :

No

Employment Type :

Full-time