Administrative Assistant III Centre for Mental Health & Allied Health

Union: Non-Union
Site: Toronto Western Hospital
Department: Centre for Mental Health & Allied Health
Reports to: Clinical Director Centre for Mental Health and Allied Health
Hours: 37.5 Hours per Week  
Status: Temporary Full-Time (12 Month Contract)
Closing Date: October 23 2025

Job Summary:

Serving as support person to the Clinical Director Centre of Mental Health and Allied Health you will exercise considerable judgment and have independence in providing complex administrative support toa very busy senior team.  Your overall responsibility is to ensure that all work from this office is deftly managed by being focused on effectively and efficiently managing constantly changing priorities related to internal and external projects calendar and schedule management and effective communication with all relevant parties.  In addition you will produce first rate documentation and anticipate Directors professional needs.  The role will also require you to interact with senior management across multiple sites and interface with clients and vendors.

To be considered for this role you have significant experience in managing a busy Directors office.  Excellent skill set of MS Office applications specifically Outlook Word and Excel superb organizational and time management skills as well as the ability to take initiative and work well with a wide range of people within the organization and department.  The ideal candidate will be insightful mature tactful calm under pressure comfortable with numbers confident in their capability and be able to focus on the priorities of a rapidly changing day.

The successful candidate will spend the majority of their day:

• Scheduling the daily activities of the Director
• Report generation for the Clinical Director
• Understanding the continuously changing priorities
• Leveraging strong technical abilities on outlook to manage calendar and schedule
• Communicating effectively developing and fostering relationships with senior level individuals and their support teams
• Taking ownership for the set up and execution of key meetings (equipment set up minute taking etc.)

Qualifications :

• Completion of Grade XII or recognized equivalent
• Completion of a recognized medical or business post secondary secretarial arts program at the diploma level
• Four (4) years related secretarial support experience required.
• Previous supervisory experience preferred.
• Previous on-the-job computer/word-processing database and spreadsheet software experience required; experience in a Microsoft Office environment preferred.
• Excellent organizational and time management skills required.
• Very good interpersonal and customer service skills required.
• Very good verbal and written communications skills required.
• Comprehensive knowledge of health care organizational/office practices procedures and standards required.
• Ability to produce high quality work in accordance with Hospital standards required.
• Ability to maintain confidentiality required.
• Ability to work well under pressure and use good judgment in assessing difficult situations required.
• Experience working in a health care environment an asset.
• Knowledge of medical terminology an asset.

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Contract