Administrative Assistant II Mendocino College Foundation

Mendocino-Lake Community College District is currently accepting applications for a Administrative Assistant II to work in the Mendocino College Foundation Department.

This is a full-time Classified position 40 hours per week 12 months a year.

We are seeking an equity-minded person who is committed to supporting our diverse student population and the District Mission. Please review our District Mission Goals and Values at the following website:MLCCD - Mission Goals and Values.

The Mendocino College Foundation is a philanthropic auxiliary of Mendocino College and an official 501(c)3 nonprofit organization. The Foundation supports Mendocino College in educating leaders fostering intellectual growth and enriching lives by creating opportunities to invest in a better future for our students and communities. Established in 1984 with the purpose of assisting students by providing scholarships the Foundation has grown to more than 12 million in assets today. Scholarships remain the core way that the Foundation supports students with more than $200000 awarded each year to existing and incoming students. Since 2007 the Foundation has been administering the Adopt a Fifth Grader program awarding the promise of a scholarship to fifth grade students in the College District encouraging them to finish high school and enroll at Mendocino College. Through the various affiliates or Friends groups the Foundation conducts more targeted outreach and departmental support for areas like Nursing Agriculture Theater Arts as well as the Colleges three Centers in Fort Bragg Willits and Lakeport. The guiding vision of the Foundation is to be a major force in helping students turn their hopes and dreams into realities.

Under direction of a Dean or Director provides administrative assistance and office support; serves as liaison between administrator and the faculty staff students and public; coordinates and performs specialized technical tasks; provides budget and other recordkeeping and reporting.

RECRUITMENT TIMELINE:

• Position closes: 11/12/2025
• Interviews for selected candidates: 12/2/2025
• Second level interviews for selected candidates: 12/9/2025
• Selected candidates name presented at the December MLCCD Board Meeting
• Selected candidate to start 1/1/2025

1. Completed online application
2. Resume
3. A cover letter that succinctly addresses how your experience and professional qualifications prepare you for this position
4. Contact information for 3 professional references (no letters please; letters submitted will not be reviewed by the screening committee)
5. Copies of applicable transcripts
6. Be prepared to answer the following supplemental question during the supplemental questions of the application:If you are selected for this position how will you demonstrate commitment to student success

Mendocino College welcomes applications from all qualified candidates who demonstrate sensitivity to and understanding of the diverse academic socioeconomic cultural disability and ethnic backgrounds of our community college students.

SALARY AND BENEFITS

Salary Range (25): The starting monthly salary range is $4573 $4801. There are seven annual step movements; initial placement will be at step 1 unless approved by the Superintendent/President.

Please see the current salary schedule here: MLCCD - Salary Schedule

Benefits: With no monthly premium contribution from the employee we offer a comprehensive benefits package that includes family medical dental vision EAP benefits and employee life insurance. Additional voluntary life insurance is available for employee purchase. Benefits are effective the first of the month following hire date.

Holidays and Paid Time Off: The successful candidate will earn twelve (12) days of vacation and twelve (12) days of sick leave per year. Vacation leave increases with the length of service. There are twenty (20) paid holidays annually.

Retirement: This position is eligible for CalPERS Retirement.

The successful candidate will support student and institutional success by executing the following duties:

• Assists with administrative matters; organizes office activities; maintains and monitors schedules related to office functions; independently performs a wide variety of duties which support the functions assigned to the administrator; coordinates activities/events.
• Serves as liaison between the administrator and faculty staff students and the public; establishes and maintains positive staff and public relations; maintains confidentiality and exercises discretion.
• Receives and screens visitors and telephone calls referring to others as appropriate; takes and forwards messages.
• Provides information and assistance regarding District programs policies procedures rules and regulations; resolves questions and issues; interprets and applies rules and regulations as appropriate; assists students staff and others with the completion of forms and documents.
• Coordinates and performs specialized technical tasks for the administrator such as:
  • Distance and Contract Education
  • Scholarship program; works directly with donors and students; prepares scholarship announcements other information and reports; maintains related records.
• Prepares and maintains complex computerized documents reports databases and products; verifies records and compiles a wide variety of information and data for reports and other purposes; develops spreadsheets databases and other computerized information/documents; may maintain information on the college website.
• Assists in the preparation of a variety of annual program review and division budget requests; performs budget recordkeeping and monitors expenditures; prepares related reports.
• Prepares reviews maintains and distributes a wide variety of reports forms applications lists instructional materials requisitions schedules fliers calendars manuals handbooks announcements handouts and other documents; assures that information is accurate and district policies and procedures are met.
• Composes and prepares correspondence arranges and schedules meetings and appointments;
  makes travel arrangements; prepares agenda items for meetings; takes and transcribes meeting notes; distributes to appropriate personnel.
• Maintains records and files; establishes and maintains filing systems; orders receives and maintains an inventory of office supplies and other materials; opens and distributes mail.
• Operates a variety of office equipment including computers and related Microsoft Office software calculator copier etc. and others specific to the department.
• Trains and provides work direction to others as assigned; attends meetings and workshops as directed; performs other related duties as assigned.

Must meet Human Resources guidelines for qualified hiring; including but not limited to a Live Scan background check and completion of TB Test.

Sensitivity to and understanding of the diverse academic socioeconomic cultural disability geographic and ethnic backgrounds of students staff and faculty.

• Modern office practices procedures and equipment
• Word processing spread sheet and database software
• Computer applications and data entry techniques
• Recordkeeping techniques
• Correct English usage grammar spelling punctuation vocabulary and basic arithmetic
• Interpersonal skills using tact patience and courtesy
• Reception and telephone techniques and etiquette
• Verbal and written communication skills

• Plan schedule and provide administrative assistance office support and specialized technical tasks
• Learn interpret apply and explain related district laws policies procedures rules regulations
• Organize coordinate and oversee office activities
• Accurately maintain a wide variety of complex and computerized files records and log including financial and statistical data
• Collect and analyze information and make recommendations
• Compose and prepare correspondence and other communications
• Prepare narrative financial and statistical reports and related materials
• Provide budget recordkeeping and reports
• Record and prepare meeting notes
• Multi-task; plan organize prioritize and schedule work
• Meet schedules and timelines
• Complete work with interruptions and distractions
• Analyze situations accurately and take effective action
• Carry out assignments without detailed instruction
• Exercise initiative and independent judgment
• Establish and maintain cooperative and effective working relationships with others
• Deal effectively with a wide variety of personalities in situations using sound judgment
• Train and provide work direction to others as assigned
• Work confidentially with discretion
• Follow verbal and written directions
• Work independently with little direction
• Communicate effectively both verbally and in writing
• Occasionally work flexible hours including evenings and weekends
• Operate a variety of office equipment including a computer terminal microcomputer and word processing spreadsheet and database software typewriter calculator copier and others as applicable

IMPORTANT NOTES REGARDING APPLICATION PROCEDURE

All application materials must be received by 11:59 pm on the closing date indicated above

Only completed applications with the above required documents will be reviewed by the committee

Application materials not required (including reference letters) for this position will not be reviewed

Remove personally identifiable information such as personal photos social security number birth date age and gender from your application materials.

Expenses related to the recruitment process are the responsibility of the applicant

Incomplete application packets will not be accepted

Interviews are by invitation only

The college does not reimburse applicants for related travel expenses

SELECTION PROCEDURE

A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview and finalists may be invited to return for a second interview. All notifications will be via email and by accessing your applicationprofile.

CONDITIONS OF EMPLOYMENT(Prior to beginning employment)

• In accordance with Federal Law all employees must provide proof of eligibility to work in the United States;
• MustbefingerprintedthroughDOJandFBIandhavebackgroundclearance;andMusttakeaTBtest (oncehiredandevery fouryearsthereafter).
• Within 6 months of employment must complete required District trainings such as Sexual Harassment Prevention.
• Mendocino-Lake Community College District is not authorized to sponsor employment visas and be the employer of record for F-1 Visa - OPT extension

COMMITMENT TO DIVERSITY

The Mendocino-Lake Community College District is committed to employing qualified administrators faculty and staff members who are dedicated to student success and to recruiting and hiring persons from diverse backgrounds. Diversity in the academic environment fosters cultural awareness promotes mutual understanding and respect and provides suitable role models for all students including first generation students underrepresented students and students of color. The District strives to employ and retain faculty staff and administrative personnel who promote a positive learning environment and are well prepared to serve our increasingly diverse student population.

Mendocino College takes active steps to ensure equal employment opportunity and to create a diverse work and academic environment that is welcoming and inclusive for all.

Mendocino-Lake Community College District is an Equal Opportunity Employer.

EEO STATEMENT

Mendocino College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. Mendocino College does not discriminate on the basis of ethnicity or race color sex or gender gender identity gender expression age religion marital status disability sexual orientation national origin medical conditions genetic conditions pregnancy (including pregnancy childbirth and medical conditions related to pregnancy or childbirth)military or veteran status. Mendocino College also prohibits harassment on any of these bases including sexual harassment as well as sexual assault domestic violence dating violence and stalking.

ACCOMMODATIONS

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources no later than 72 hours prior to the closing date. Human Resources can be contacted at or via email at.

ABOUT OUR COLLEGE

Established in 1973 Mendocino College a Hispanic Serving Institution is a vibrant and inclusive academic community rich in culture creativity diversity and technology. A fully accredited two- year community college the District serves more than 6500 students across four locations in the greater parts of Lake and Mendocino Counties. Complete with a friendly small-campus academic setting and a respectfully collaborative work environment Mendocino College prepares students for a future of innovation and success.

The beautifully landscaped main campus is located in Ukiah California. With views of oak- covered hills sprawling vineyards and distant mountains the 127-acre campus is equipped with a state-of-the-art Library/Learning Center high-tech Nursing Facility and Student Center. The college operates three fully equipped centers in Fort Bragg Lakeport and Willits conveniently providing our valued students with quality instruction academic support and administrative services in neighboring communities.

With a comprehensive curriculum and engaging instruction Mendocino College provides a wide variety of degree certificate transfer occupational and basic skills programs. Mendocino College students learn in a nurturing and supportive environment enhanced by small-sized classes personalized academic advising and several hundred dedicated faculty and staff.

ABOUT OUR COMMUNITIES

Mendocino and Lake Counties include some of Californias most picturesque landscape. Because of the geographic location climate and natural beauty Mendocino and Lake Counties attract many visitors. Agriculture timber and tourism industries form the economic base of the area with some light manufacturing. Mendocino and Lake Counties have a long and colorful history as a premium grape-growing region within the states famous North Coast wine country. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing swimming fishing boating sailing camping hiking tennis and golf.

Check out the local visitor guides to find out more: