Administrative Assistant

Allentown, GA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Administrative Assistant (Hybrid Allentown PA)

Are you an organized detail-oriented professional with a talent for managing executive-level support Do you thrive in a fast-paced environment where confidentiality diplomacy and efficiency are key If so we want you to join our team! Our client is seeking an Executive Assistant to support its senior managment team.

About the Role

In this role you will perform advanced diversified and confidential administrative duties to support our executive leadership. You will be a key player in ensuring seamless workflow managing communication and handling essential administrative functions.

Key Responsibilities

Provide high-level administrative support with integrity professionalism and confidentiality.
Act as a liaison between executives managers and internal teams ensuring smooth communication and follow-ups.
Manage workflow by prioritizing correspondence emails and verbal requests.
Prepare reports presentations meeting agendas and minutes using MS Word Excel and PowerPoint.
Handle executive scheduling travel arrangements expense reporting and contract processing.
Assist in organizing meetings supporting visitors and managing office logistics.
Collaborate with other administrative professionals to ensure efficiency and consistency.
Serve as a backup for other executive support as needed.
Perform additional duties including onboarding new hires and coordinating delegations of authority.

What Were Looking For

Education & Experience:
- High School Diploma 5 years of relevant experience OR
- Associates Degree 3-5 years of experience
Skills & Qualifications:
- Proficiency in MS Office Suite (Word Excel PowerPoint) and ability to facilitate Zoom/Teams meetings.
- Strong organizational skills with the ability to prioritize and adapt to changing priorities.
- Exceptional verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Professionalism tact and the ability to stay composed under pressure.
- Self-motivated with the ability to work independently and in a team.
- Experience supporting executive leadership is preferred.

Why Join Us

Hybrid Work Environment Enjoy a mix of remote and in-office flexibility.
Professional Growth Gain experience working closely with executive leadership.
Dynamic Team Be part of a collaborative and supportive workplace.

If you are a proactive highly organized professional who enjoys supporting leadership in a dynamic environment wed love to hear from you!

Location: Hybrid (Allentown PA)

Salary: Based on experience

Email resumes to or apply online on the HTSS website!

Provide high-level administrative support with integrity professionalism and confidentiality.
Act as a liaison between executives managers and internal teams ensuring smooth communication and follow-ups.
Manage workflow by prioritizing correspondence emails and verbal requests.
Prepare reports presentations meeting agendas and minutes using MS Word Excel and PowerPoint.
Handle executive scheduling travel arrangements expense reporting and contract processing.
Assist in organizing meetings supporting visitors and managing office logistics.
Collaborate with other administrative professionals to ensure efficiency and consistency.
Serve as a backup for other executive support as needed.
Perform additional duties including onboarding new hires and coordinating delegations of authority.

What Were Looking For

Education & Experience:
- High School Diploma 5 years of relevant experience OR
- Associates Degree 3-5 years of experience
Skills & Qualifications:
- Proficiency in MS Office Suite (Word Excel PowerPoint) and ability to facilitate Zoom/Teams meetings.
- Strong organizational skills with the ability to prioritize and adapt to changing priorities.
- Exceptional verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Professionalism tact and the ability to stay composed under pressure.
- Self-motivated with the ability to work independently and in a team.
- Experience supporting executive leadership is preferred.