Director, Anchor Events
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Job Location:
Nashville, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The Director of Anchor Events drives strategy logistics and communications for high-impact events and series produced by Alumni Engagement and Annual Giving (AE/AG). These events vary in complexity and scope though the intent is to create a consistent experience for guests of all AE/AG events.
Event programming plays an integral role in the connection of our vibrant diverse communities. The Director will work collaboratively within a cross-functional team environment on event strategy development planning communication and evaluation of events to ensure high-impact experiences that result in progressive engagement and philanthropic opportunities for alumni parents students and friends of the global Vanderbilt network.
Events in this portfolio range in format and size and include regional programming on-campus events and virtual and hybrid programs. The Director of Anchor Events collaborates with DAR and university partners to align strategies and execution tactics to drive impact for university priorities including admissions yield community connection lifelong learning and constituent involvement through engagement and philanthropy.
About the Work Unit:
The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources both human and financial that are required to achieve its mission and goals. The Department is responsible for the identification cultivation solicitation and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt Universitys teaching and research programs. You can find more information at Functions and Expected Performance:
Serves as strategy partner with AEAG teams to ensure cohesive and strategic event planning and coordination. Directly manages a team of up to three FTEs who execute on strategy planning communication and logistics support to relevant areas. Up to two additional temporary team members join May August
Oversees event communications and collateral including emails web presence and registration.
The Director of Anchor Events must be able to manage multiple projects effectively and efficiently all while ensuring that key goals and deadlines are met. The Director must be skilled in the use of all Office products and well versed in digital tools (e.g. Zoom/Teams/YouTube). Experience with project management and client management tools are a must. Experience in Salesforce is a plus.
Develops event budgets and provides budgetary oversight to team and partners and trains those responsible on financial processes.
Works in close coordination with team and DAR partners to move data to and capture within the departments CRM; develops and drives relevant reporting.
Delivers best-in-class event experiences (face-to-face virtual and hybrid) through a constituent-oriented mindset. Continuously evaluates events utilizing data to inform decision-making and adopts technology to elevate experiences.
Serves in a consultative capacity for additional partner events sharing best practices developing guidelines and administrative support where requested.
Engages in close partnership with Development and Alumni Relations (DAR) Marketing and Communications and other key university partners. Serves as representative in appropriate vendor relationship groups.
In addition to being a strong program manager the Director must possess excellent communication and interpersonal skills. Further the Director should have the ability to use sound judgement in all situations. Demonstrated experience in event project management and customer service is required. Experience in higher education is preferred. The Director must be able to travel domestically and internationally perform physical labor and work extended hours as needed.
Work Environment:
This position will be hybrid located in the Nashville area. The expectation will be 1 day in the office per week or more depending on business needs.
Supervisory Relationships:
This position supervises three FTEs and up to two temporary team members (May-Aug).
This position reports administratively and functionally to the Executive Director Alumni Engagement.
Education and Certifications:
- Bachelors degree or the equivalent is necessary
Experience and Skills:
- Five or more years of progressive experience or the equivalent is necessary.
- Ability to work independently take initiative manage multiple projects simultaneously meet deadlines and adapt to evolving priorities.
- Ability to lead with a team-oriented mindset through strong organizational and communication skills (both oral and written) is required.
- Ability to exercise exceptional interpersonal skills and judgement in communications with team members and constituents is a must.
- Ability to adapt to and use current technologies as well Salesforce Event/Project Management tools/systems and Vanderbilts donor management system required.
- Evening and weekend work as needed; travel included.
- Driving is considered an essential job function for this role. Operating a motor vehicle is a regular and necessary part of this position. A motor vehicle registration (MVR) check is routinely conducted to ensure compliance.
Required Experience:
Director
Key Skills
- Time Management
- Data Analytics
- Guest Relations
- Hospitality Management
- Public Relations
- Social Networking
- Communication
- Data Management
- Guest Services
- Relationship Management
- Social Media Management
- Data Analysis
About Company
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and ... View more
