Administrative Assistant I, Medical, Schroeder Arthritis Institute

Union: Non-Union
Number of Vacancies: 1
Site: Toronto Western Hospital
Department: Schroeder Arthritis Institute Rheumatology
Work Model: On-Site
Reports to: Clinic Manager and 2 Rheumatologists
Hours: 37.5 hours per week
Shifts: Weekdays Monday - Friday
Status: Permanent Full Time
Closing Date: October 22 2025

Position Summary
The Schroeder Arthritis Institute is the largest multidisciplinary arthritis hub in Canada integrating medical surgical and basic science aspects of Hand Orthopedics Osteoporosis and Rheumatology with a goal of making a global impact in discovery learning and patient care.

Duties

• Utilizes knowledge of medical terminology and exercises judgment or decision-making to provide secretarial and clerical services in support of professional/medical personnel
• Provides word processing/typing services for assigned personnel
• Performs reception responsibilities
• Maintains written and/or electronic calendar/schedules
• Administers and monitoring billing procedures and budgeting records
• Provides support with small and/or informal meetings/events
• Maintains and modifying confidential medical electronic/paper filing/retrieval methods systems and/or formats
• Provides functional supervision to lower classified clerical position(s)
• Ensures the efficient operation of the office

Qualifications :

• Completion of Secondary School or recognized equivalent
• Completion of a recognized post-secondary office/medical administration program at the certificate level or equivalent
• Two (2) years related administrative support experience
• Experience working with EPIC EMR for managing referrals appointment scheduling and standard clinical operations is required
• Experience working with financials and billing is an asset
• Previous on-the-job computer/word-processing in a Microsoft Office environment is preferred
• Experience working in a health care environment is an asset
• Fluency in a second language is considered an asset (e.g. French)
• Knowledge of medical terminology is an asset 
• Excellent organizational and time management skills
• Excellent interpersonal verbal and written communication skills
• Able to operate effectively in an interdisciplinary team

Additional Information :

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Full-time